Officer Introductions & Welcome

Open Floor & 1st Helpings

September Meeting Minutes/Finance Report

Committee Reports
- Community Events
- Policy & Planning
- Open Space

Discussion Topics

Guest Speaker: Harper, Seattle Department of Transportation
Discussion of community parking plan for Capitol Hill.

Mingling & 2nd Helpings

Close

Now that ground has been broken at the 16th and Howell site and the John and Summit project is soon to go out to bid, it's time to give our Capitol Hill's new parks their new names.

Park Naming
Seattle Parks and Recreation invites the public to submit potential names this park by Monday, November 16, 2009.

Please submit suggestions for park names in writing by November 16, 2009, and include an explanation of how your suggestion matches the naming criteria, below. Send suggestions to Seattle Parks and Recreation, Park Naming Committee, 100 Dexter Ave. N, Seattle, WA 98109, or by e-mail to vog.elttaes|ffoh.aluap#vog.elttaes|ffoh.aluap. In keeping with Seattle’s “Paper Cuts” program, Parks encourages electronic submissions.

The Park Naming Committee is comprised of one representative designated by the Board of Park Commissioners, one by the Chair of the City Council Parks and Seattle Center Committee, and one by the Parks Superintendent. Criteria the committee considers in naming parks include: geographical location, historical or cultural significance, and natural or geological features. A park may be named for a person no longer living (deceased a minimum of three years) who made a significant contribution to parks and/or recreation. The Park Naming Committee will consider all suggestions and make a recommendation to the Superintendent, who makes the final decision.

For more information, please see http://seattle.gov/parks/proparks/projects/NamingCapHilLakeCityJohnSummit.pdf

Happy naming!

Jennifer Power
President
Capitol Hill Community Council

Officer Introductions & Welcome – 2 min

Open Floor – 15 min

September Meeting Minutes/Finance Report – 8 min

Committee Reports
- Community Events – 5 min
- Policy & Planning – 10 min
- Open Space – 5 min

Discussion Topics

Guest Speaker: Sandra Fann, Daniele Dunjic & Rebecca Sadinsky, WSDOT - 20 min
Discussion on SR 520 Bridge Replacement & HOV program.

Guest Speaker: Chip Nevins, Acquisition Planner, Seattle Parks & Recreation - 20 min
Discussion on potential properties to be acquired for new parks.

Guest Speaker: John Taylor, Government Relations Manager, CleanScapes - 20 min
Discussion on new neighborhood waste reduction reward program.

Close

September 16th, 2009
In attendance: 14 (including 4 officers)

Open Floor:
- Charlette response reviewed by Jen Power (President)
- Announcement of Miller Playfield reintroduction on Setpember 19th
- Comment on bad interaction between Miller Community Center and the gay community. More engagement needed.
- 12th and Madison Pedestrian improvements a good idea along with other pedestrian improvements throughout the neighborhood.

Finance Report: General - $1400.41
UP - $1110.59

New Committees made official by the by-law authority of the Council President
Committees are: Events Committee, Planning and Policy Committee, and Unpaving Paradise Open Space Committee

Committee Reports, Events: Events committee dedicated to bringing neighbors together. Plan to host monthly events.
- October: Broadway Trick or Treat
- November: Community Potluck, Warm for Winter partnership
- December: Holiday Sweater, Ugly Sweater Party, Fundraiser
- Next Year: Dizzie involved with Pride Parade and CHCC

Committee Reports, P&P: Last meeting at Office Nomads. Good attendance and 2 hour discussion of TOD. Agreement on an iconic building with 100-200 year lifespan. Work with city and ST to make sure our community voices are heard. Ideas to get outside resources. Height controversial but willingness if traded for other community benefits.

Parking plan released for the Hill. Suggestions include adding metered parking to both sides of Cal Anderson and metered until 8pm. Traffic calming and better pedestrian crossings needed. P&P will take up this issue in the future.

Committee Reports, UP: Park(ing) Day happening on September 17th. CHCC Hosting Central Park at 500 E. Pine. 8am-8pm. Will include live music, food, art and award ceremony at 6pm.

John and Summit Park has full funding from city but still collecting money for extras including tool shed, compost bins, and more.

Seattle Parks and Rec. is now looking for more space for Parks acquisitions. Chip Nevins at next meeting.

Rhonda Dixon from Sound Transit: Looking for ideas and proposals for event on the TOD site on Broadway. Two possiblities include skate party and movie night. Have until the end of October to utilize space.
New Candidate for Vacant At-Large Officer: Mike “Dizzie” Rucker nominated and approved by President. Interested in Gothic/Pride Festival involvement and business community outreach.

Referendum 71: Many benefits to same-sex and elderly couples. Vote to endorse was overwhelming approved. 10 for, 1 abstention, 0 against.

Sally Bagshaw Q&A: Running for City Council. Long history with gay rights in Washington State so R-71 a big issue for her. Background includes 31 years of being a lawyer as well as community work on waterfront improvements. Loves being a connector for people. Priorities include Transit, safety, and jobs. “Two things Seattlites hate, sprawl and density”. Currently lives downtown and walks or takes transit most places.

So just a reminder that we will be having a meeting next week, Tuesday, September 29th. I am pleased to announce that Point32 will be presenting to of their upcoming projects at this meeting: the BelRoy Addition and the Bullitt Foundation Project. The majority of the meeting will be given to this topic (30min for each project, 30 min for questions) and with the extra time we will probably debrief on the TOD Design Charrette and talk about any other upcoing opportunities. Below is a bit of info on each of the projects that Point32 will be sharing with us.

The BelRoy is a historic apartment complex at 711 Bellevue Ave E. constructed in the 1920's. Point32 is proposing to to add two additional buildings with 60+ new units next to the Historic Belroy, maintaining the architectural integrity and enhancing the pedestrian-scape. There is also talk of adding a P-Patch on the Western slope of the property. Their presentation to us will come a week before the present to the Design Review board on October 7th. For more info on the building and project, see my article in CHS.

The Bullitt Foundation recently announced that they plan to construct a new HQ at Madison and 14th Ave (current site of C.C. Attles). The Bullitt Foundation, a non-profit dedicated to protecting the natural environment, says they are dedicated to not only reaching the highest certification of LEED, but also creating a Living Building that will set a new standard for Pacific Northwest Green Architecture. Point32 will be the developer and they will share how the plan to accomplish these ambitious goals.

Location and Time TBD but I hope everyone can make this meeting, it should be really exciting!

Sincerely,
Josh Mahar, Co-Chair

This is an event sponsored by the Capitol Hill Community Council with the gracious donation of space from Seattle University. If you're interested in helping to organize this event, please contact us at moc.liamg|stneve.cchc#moc.liamg|stneve.cchc.

While the big push is behind us, there's still plenty of work left to do. We're continuing to raise funds for features of the park/P-Patch that are to added after the construction is finished (P-Patch tool shed and compost bins, for example) and there are still plenty of folks in the neighborhood who have no idea a brand new park is coming their way next year. The best way to keep up with further developments is to follow the UP blog or to join the UP listserve by emailing moc.liamg|esidarap.gnivapnu#moc.liamg|esidarap.gnivapnu.

We plan on gathering at Seattle Central Community College, in front of the Broadway Performance Hall. The walk will start at 6pm at the college and will proceed down the west side of Broadway to Roy Street then back up the east side and end at Cal Anderson Park by 8pm. Community children and their parents will lead the walk.

We are encouraging businesses on Broadway to decorate and participate in the Walk by handing out packaged candy between the hours of 6 and 8pm on Saturday, October 31st (Halloween). We are also encouraging community members to be involved in the Walk by spreading the word or by helping out the day-of. If you're interested in volunteering, please contact moc.liamg|stneve.cchc#moc.liamg|stneve.cchc.

Officer Introductions & Welcome

Open Floor

August Meeting Minutes

Finance Report

Presentation of New Committees

Committee Reports
- Community Events
- Policy & Planning
- Open Space

Discussion Topics

Council Position on Referendum 71

At-Large Candidate Presentation: Dizzy (Mike Rucker)

Committee Creation & Dissolution Questions

Letters Q&A

Close

Jennifer Power

President, Capitol Hill Community Council

16 in attendance in including officers Jen Powers, Hong Churor, Clark Smith, Tony Russo, Webster Crowel & Josh Maher.

Open Floor
o On behalf of the Museum of the Mysteries, Charlette LeFevre filed a formal complaint with the Council pertaining to the transfer of information regarding the Capitol Hill Pride Festival. A link to the complaint will be posted in the near future.
o Community member Dizzie and others would like us to be more diligent in updating our Facebook page and in general use social networking websites to market the council

Report August Meeting Minutes/
Finance Report-

General Fund- $1593.31
Unpaving Paradise: $110.59

Committee Reports

Community Events Report:

o Chill ‘N’ Grill Recap
o The event was a great success.
o List of community speakers (Three Dollar Cinema, CHCC, Unpaving Paradise, Equal Rights Washington, Peace for the Street by Kids from the Street, etc)
o Plans for next year

o Halloween Trick or Treating
o Community trick or treating along businesses on Broadway

o Thanksgiving/November Potluck
o Discuss community wide potluck
o Location TBD

o Holiday Concert/Fundraiser Idea
o Discussion over possible locations and format
 Bands, Contests, t-shirts, sponsors, etc

o Volunteer Opportunities
o Planning (meetings with us, contacting potential partners)
o Staffing (be available to volunteer at the event)
o Promoting (creating the flyers & putting them up, Facebook invites, press releases)
o moc.liamg|stneve.cchC#moc.liamg|stneve.cchC

Open Space-
o Unpaving paradise has made the construction budget for the John & Summit Park. Ground will be breaking in the winter.
o Parking day will be held September 18th. We will be occupying the parking on lot on 500.E Pine.
o For more information go to peoplesparkinglot.blogspot.com.

Policy & Planning
o There is Design Review for the 11th and Pine building coming up on August 18th at 6:30pm at the Seattle Vocational Institute (2120 Jackson St.) The proposal isn't on the web yet but it should be soon. You can find it here:
 http://www.cityofseattle.net/dpd/planning/design_review_program/project_reviews/upcoming/default.asp
 If you can't make the meeting I encourage you to review the proposal and send your thoughts to the point planner Liza Rutzick at vog.elttaes|kciztur.asil#vog.elttaes|kciztur.asil
o Since we talked about the mission statement being the same as the CHCC's, here is the Mission Statement for the full Capitol Hill Community Council:
o The Capitol Hill Community Council (CHCC) shall be a WA State nonprofit organization created for the purpose of preserving and improving the neighborhood and encouraging a sense of community. The Council shall serve the best interest of the Capitol Hill community by:
 Providing leadership in the investigation of community needs;
 Informing and communicating with agencies in an effort to protect and represent the interests of the community; and,
 Working collaboratively with community stakeholders and other organizations.
o Does everyone think that is reasonable for us (with the understanding that our focus in Planning and Policy)?
o If anyone would like to volunteer to chair one of these groups and start working on project ideas, please let me know. Also, it would be great to have a few small projects to work on that could get us some credentials and give us something concrete to encourage other people to get involved with. If you have any such ideas please feel free share them!
moc.liamg|gninnalp.cchC#moc.liamg|gninnalp.cchC

Debrief on Candidates Forum

Invite Jeff Munnoch to talk about progress on Light Rail Station
o Contractor is finishing the paving and will be off of the property by the 28th.
o Sound Transit is seeking community groups to co-sponsor community events while the site lays dormant. Below is Sound Transit statement.

o What to do with the temporarily vacant Capitol Hill site?
o Sound Transit is in contact with the Capitol Hill Chamber and other community organizations to discuss various potential uses for the paved site while it awaits the next phase of construction. Sound Transit could co-sponsor one or more community events, if a capable partner group would help define and organize the activities. Or someone could organize their own event for the site, provided they had liability insurance. The possibility of a temporary public art display, analogous to the displays installed in the vacant storefronts before the buildings were demolished is also being considered. Sound Transit is open to good ideas, particularly from groups and organizations who could marshal the resources for success. We will work with them on the details. The parameters are simple – no alcohol, no commercial use, and mindful of how public funds are being spent. Anyone is free to submit an idea or proposal for temporary use of the Capitol Hill construction site. Contact Jennifer Lemus, Community Outreach Specialist, at 206-398-5314 or gro.tisnartdnuos|sumel.refinnej#gro.tisnartdnuos|sumel.refinnej.

NPAC Update: Dennis Saxman and Kate Stineback
o City’s current perspective is that they don’t have the time/money/resources to complete the Neighborhood Plan Updates on their own. They need a lot more help from the community.
o One approach they’ve tried is to hold what are called “sector open houses” to fill in information gaps, particularly in regards to demographic data.
o However, at each of these open houses, no more than 50 community members were present and less than 15 attended the one for Capitol Hill and the surrounding neighborhoods.
o The Department of Planning & Development (DPD) has to-date been very directive in its approach; sometimes coming to meetings with prepared plans/resolutions for the community representatives to approve as opposed to working collaboratively.
o The DPD is currently looking at options for additional public meetings given their limited funding to determine if it will be plausible to update neighborhood plans next year.
o It appears as though the city is currently looking at moving away from established ordinances with regards to procedures and neighborhood validation requirements.
o In summary, the Neighborhood Plan Update process is under-resourced and is in a “stuck” state where little meaningful process can be made.

Meeting Close

Open Floor - 15 minutes (Hong introduces this section)

August Meeting Minutes/Finance Report (5 minutes) - Clark/ Tony

Committee Reports - 15 minutes
-Community Events (5 min.) - Clark
-Open Space (5 min.) - Web
-Policy and Planning (5 min.) - Tony

Discussion Topics

Debrief on Candidate's Forum (5 minutes) - Josh

Invite Jeff Munnoch to talk about progress on Light Rail Station (20 minutes)

Ask Kate Stinebeck to report on the state of NPAC and the Neighborhood Planning Updates (20 minutes)

Close

**In Attendance: 18 including 6 officers (Jen, Hong, Tony, Clark, Web, & Josh)

Opening and Introductions

Purpose of the Council**
The Capitol Hill Community Council seeks to be a voice/resource for those who live and/or work in the area. The CHCC will facilitate organized advocacy and events that improve the community. By taking action, the CHCC will create connections throughout the community that make Capitol Hill a more cohesive place to work/live.

Finance Report
CHCC General Account Balance: $1539
Open Space Committee Balance: $ 254.59

Secretary Report

Minutes from June General Meeting our discussed

General Announcements
• East Pike Sale starts tomorrow (7/17/2009)
o Merchants will be doing a can drive for Northwest Harvest
• City Stimulus running right now
• Capitol Hill/Central District Election July 27th at Mount Zion Church
o Capitol Hill Community Council will Co-Sponsor and Volunteer at the event
o More information can be found at http://www.capitolhillseattle.com/2009/07/19/politics-local-and-national

Questions for Council
• Questions are raised by community members about the Council duplicating the efforts (Cal Anderson Discount Dollar) of other groups such as the Capitol Hill Chamber of Commerce.
o President Jen Powers assures the community members that the CHCC will try to meet with as many groups as possible to minimize the duplication of efforts.

Guest Speaker -Ruth Harper and the Capitol Hill Parking Plan
Ruth Harper discusses the multi-year project that is the Capitol Hill Parking Plan. The overall purpose of the project is to improve parking wherever possible, so that it benefits the residents and businesses in the area.
• Various community members voice support for increased zone permit parking and additional pay to park areas.
o The general consensus of the community is that controlled parking guarantees residents access to parking.
• For additional information or to have your voice heard go to: http://www.seattle.gov/transportation/parking/cp_caphill.htm

Chill N’ Grill on the Hill
The Chill N’ Grill on the Hill will be taking place on August 4th from 6 to 10pm on East Howell St between Olive and Bellevue. Members of the CHCC have been actively involved in planning the Chill N’ Grill and have asked the council for consideration of financial support for the event in the amount of $50. Unpaving paradise has offered to match the $50 if the measure is passed to bring the total donated to $100.
• Motion is made to approve the expenditure and seconded
o Measure passes with a vote count of 13 Yes- 1 No and 1 Abstention

Committees
The council breaks into two groups based on interest too discuss the different committee opportunities for the upcoming year. The following is a recap of what was discussed by each group.

Policy and Planning Committee
The committee began by discussing the wide variety of Policy and Planning issues that are currently facing Capitol Hill. An extensive overview can be found below.

• Sound Transit plans to put out a "request for proposals" or RFP out to the development community in about 18 months. Developers will then submit proposals to sound transit of what they would like to do with the site. Sound Transit will review the proposals and pick a developer(s) for the site(s). ST plans to enter into a long term ground lease with the developer while ST retains ownership of the land.
o The primary purpose of ST's outreach over the next 18 months is to determine what constraints / qualifications are going to be included in the RFP. This will help them determine the criteria for the project. ST wants to work with the community to structure these criteria to reflect community preferences.
o ST plans to conduct this process in 2 phases
• Broad public outreach (this year),
• An Internal process to change zoning and other requirements to make vision feasible (next year)
o In the early winter the chamber of commerce formed a working group consisting of businesses, institutions, property owners, residents and city staff to work with Sound Transit to coordinate their outreach.
o Sound Transit Plans to conduct 4 community forums where they plan to solicit feedback from the community. Two of these have already occurred. The working group meets every few weeks to help ST plan these outreach events and to "digest" the feedback.
o One month ago, the Chamber put up about $30,000 to hire an architecture / urban design consultant to advise the working group and Sound Transit. They decided to hire Schemata Workshop, a small local architecture firm with offices on 12th Ave. The principle of the firm and his wife both live on Capitol Hill. Schemata has partnered with an established urban design firm, Makers, to help with some of the technical details that were beyond their expertise.

Discussion then moved to the role the CHCC Policy & Planning Committee should have. Some felt the committee should simply be a conduit for community members to express there opinions. Others want the CHCC to actively advocate our interpretation of community interest.
Further discussion was had about splitting the committee into various subgroups based on interest. The street care situation was also broached. The committee ran out of time before a consensus could be reached on either topic.

Events and Internal Development
Events Committee
Secretary Clark Smith led a discussion about the events that the CHCC helped organize in last year, the interest the council would have in these events in the future and additional events the council could become involved in/ create in the coming year.
The group generally supported being involved in some capacity with events such as Pride and Halloween in the future. The group hopes that new events can help raise awareness of the council as well serve as a means to increase the amount of money in the CHCC general fund. Further updates were also given on the Chill N’ Grill

Internal Development
Following a general conversation about events for the year, Hong Chhuor led an initial discussion of the need to develop a set of rules/operating procedures for the organization in areas that are not treated specifically by Council Bylaws; this is particularly true when it comes to committees. The executive committee hopes to develop a set of written policies and procedures that outlines the process for issues such as the creation/dissolving of committees & the appointment/removal of committee chairs. These rules/procedures will help to define the relationship between committees and the larger Council, set expectations regarding responsibilities and assist in conflict resolution.

George Bakan, editor of the Seattle Gay News, commented that as officers of a relatively young organization, we should focus our energies & resources on identifying action items & projects as opposed to getting bogged down in bureaucratic procedures and the creation of more paper. Jennifer Power commented that as we grow as an organization and involve more people, we will need the rules/procedures in order make sure that everybody acts in the interests of the organization as a whole. Justin Carder commented that in the future, we should be more proactive in developing these procedures as opposed to being reactionary, but that the issue of committees needed to be looked at now.

George Bakan followed-up by stating he believes that we should not let previous experiences (i.e. the Capitol Hill Pride Festival) distract us from our real work and that the situation has been addressed and that we should move on. Hong clarified that developing the procedures is an initiative that the new officers of the Council feel a strong need to address and that the ultimate purpose of creating yet another written document is to enable the officers, should the need arise, to take steps & make decisions according to a previously agreed upon set of procedures in an efficient and timely manner.

The discussion ended at 10 minutes to 9 PM without having reached any solid conclusions or developing an action plan.

Close

Open

Introductions (5-10 min.)
Purpose of the Council (5 min.)
Finance Report (5 min.)
Minutes from June meeting (5 min.)
Announcements and Questions for the Council (15 min.)
Ruth Harper and the Capitol Hill Parking Plan (20 min.)
Chill 'n' Grill on the Hill - consideration of financial support of event in the amount of $50 (5 min.)
Committees (1hr.)

Introduction of committee ideas (10 min.)

Break out sessions (2, 20 min ea.)

Explanation of procedure for August (10 min.)

End of formal meeting, cookie time until 9pm

Close

** 7p - Polls open. Voting can occur at any time between 7p and 9p. Andrew Taylor will officiate.

** 7:05 - Intro: Purpose of council and explanation of how election will proceed (Justin)

** 7:10 to
8:10 - Statements & Questions: Contested Positions (Justin leads) — Each candidate will make a 5 minute statement. EACH statement will be followed by 10 minute Q&A. Order determined by coin toss.

Vice President
Hong Chhuor
Kami Bodily

President
Charlette LeFevre
Jennifer Power

** 8:10 to
8:35 - Statements & Questions: Uncontested Positions (TBD leads) — Each candidate will make 3 minute statement. After all statements, there will be 10 minute Q/A period for all candidates.

At-Large Reps
Josh Mahar
Debbie Kirchhauser
Webster Crowell

Secretary
Clark Smith

Treasurer
Tony Russo

** 8:50 - Introduction of new officers

In Attendance: 13 including 2 officers (Justin and Charlette, Hong is on vacation)

Opening and Introductions

Open Floor

Jeff Munnoch

Demolition has begun on the Cap Hill station – six buildings are down now. This will continue for the next four months. 75% of the materials from demo is getting recycled. SDOT is waiting until demo is done to start talking about what, if anything, will be done with the land while it is vacant/ before construction starts.

Jet art and Ellen Fourney painting will be in station, no more commissioned art planned.
SGN mentioned that there is an education gap on how long the construction will take, and suggested more outreach should be done. Jeff reiterated that every time they talk about the project they state that the project will take at least 8 or 9 years. Jeff said that more and larger signage is being created (home of light rail station) soon.

John asked what streets are being closed and what streets will get a lot of construction traffic. Denny between 10th and Broadway will be closed. Trucks will go up the Hill on Denny, and down the Hill on Olive. Jennifer said that the SDOT Pedestrian and Bicycle group is tentatively looking into putting a crosswalk at Boylston on Olive and Denny – more to come.

Nancy mentioned the struggles of the communities surrounding the Othello and Martin Luther King Way Stations during construction.

SGN asked is a seismic study was done to see what would happen to the jet during an earthquake. He also asked whether the planned First Hill Streetcar will run along 12th Ave or Broadway, and said that the community should be involved in the First Hill Streetcar conversation now.

Justin Carder

Events: SDOT Forum on March 25th concerning what will happen with the land on top of the light rail station when is goes up for sale in 2015. Main question from the Council: should it contain a public space? Main uses that have come up are meeting space, performance space or open public space. Another possibility – allowing buildings to be a little taller to create a great viewpoint and as a bonus

Feb Meeting Min./Finance Report

Committee Reports

Technology Committee Report - Justin

No major pages to the website. Usage of the site is down significantly this last month (down 25%). Activity is mostly on the forums and the homepage. 500 visit per month is the average.

Arts & Events Committee Report – Cap Hill Pride Festival - Charlette

Kami and Charlette extensively surveyed businesses on Broadway, and 25 businesses are signed on saying they support the Festival. US Bank and WaMu are very interested. Bailey Coy said they were hesitant to support the event. Charlette is also communicating with LGBTQ groups like Lambert House and the Dyke March to see how they can support the Festival. A major vodka company is interested in sponsoring the event.

Karl of Julia’s has been very active in the organization of the Festival, along with Kami and Charlette – he brings his extensive connections to the LGBT community and his event organizing experience. Karl pictures the event as a neighborhood block party as well as a Gay Pride event.

Charlette is still trying to figure out how to apply for a small and simple Neighborhood Matching Fund to finance the insurance for the event ($300) and the day charge from Parks and Recreation ($465).

SGN asked if the Broadway businesses are willing to put forward funds for the Festival. Karl mentioned that any event on Broadway on Gay Pride weekend will bring money to businesses on Broadway, so they should step up to help fund the Festival.

Main fundraising ideas: asking for funds from Broadway businesses, applying for the Small and Simple Neighborhood Matching Grant, renting booths to community organizations for a fee, possibly running some small fundraising events.

Karl and Kami and Charlette all say: keep it small, keep it simple, keep it from being too expensive (2-5K)

Lambert House asked – how will you ask us to be involved? Will there be a place for youth if one of the sponsors is a vodka company?

Charlette – we’re not in the business of building a beer garden (Julia’s is already doing that), and the event is during the day (11-4pm) which is more family friendly than at night. As for participation, the CHCC is just reserving the space and creating the playing field – we want the LGBTQ community groups to fill it. Any alcohol sponsorship would not make the Festival unfriendly to youth.

Vote on going forward putting in application to Parks and Recreation for the Festival, so we can create a space for the Festival to be held on Pride weekend:

Yea – 7
Nay – no opposed
The rest attending abstained.

The Council will go forward in putting the application to Parks and Recreation for the Festival.

Open Space Committee Report

The park will be put out to bid in September, no matter what. Open House went well, we’re planning on doing a brick sale.

Discussion Topics

The Capitol Hill Bill - Buy Local Campaign - Charlette

Wamu is interested in distributing the bills. Harem, Masai, India Imports, Table 219 are interested in participating in the 10% coupon. Biz rules: for a biz to participate, they just have to place the bill in their window or on their door. The bill is valid once per visit. It cannot be used for tobacco or alcohol. It can be reused and copied for general use.
$120 covers (8 on a 8.5”x11”sheet) – 800 bills (?)

Approval of $120 budget for first printing of the Capitol Hill Bill, a 10% coupon at participating businesses on the Hill:

In favor: 6
Opposed:1
Motion carries.

SGN said we should set a goal on how many participating businesses we can get by the time we do the printing.

Bylaws Review & Ratification – Becki Frestedt

There have been six sessions of the Bylaws Committee and 2 public review sessions discussing changes to the CHCC Bylaws. The final version of the new bylaws is officially presented to the Council. The present Bylaws require that the Council and the community be allowed a month to look over the final version of the new bylaws before it goes to a vote. Therefore, we will not vote on the new bylaws until next month’s meeting.

Following are unresolved issues in the bylaws:

The suggested annual membership fee was kept in the bylaws because it is an opportunity to raise money for the Council. However, not paying the fee will not in any way prevent people from obtaining membership.

No consensus was arrived at as to whether or not officer meetings need to be public or whether they can be private.

Quorum is made when there are a majority of Council Officers and at least 4 CHCC members present. This is to guarantee that no motions can be passed by the officers alone.

Robert’s Rules of Order will not be used to govern the Council, but no alternative was suggested – this needs to be discussed.

A topic that came up time and time again was that four officers was not enough – more were needed to properly run the Council and represent the community. The new bylaws add 3 at-large officers in addition to the original four (President, Vice President, Secretary, Treasurer). No consensus was made as to where exactly the at-large officers would come from (whether they should be picked from certain areas, or not, etc.). Until the election occurs, present officers could nominate community members to fill the at-large positions.

Terms limits are presently defined as not allowing one person to hold an officer more than two terms in a row, terms are thirteen months long with one month as a transition period. There was no consensus on whether or not there should be further term limits.

Some felt that using a coin toss to resolve a double tie was too arbitrary. Becki reminded the Council that having a tie two times in a row is highly unlikely.

There was no consensus on how long the Council would have to be dormant for the process of active dissolution to begin. Also, “dormancy” needs to be better defined.

The words volunteers and students will be included to the groups of people who are eligible to be voting members of the CHCC, as listed in Article 3, Section 2.

All in favor: 6
All opposed: 0
Motion so moved.

As the chair of the CHCC bylaws subcommittee, Becky is trying to the best of her ability to retain complete neutrality. Becki sees her role as a facilitator of the process.

Close

We give our full support to the events of Pride weekend in Seattle and wish everybody a wonderful celebration of gay culture, civil rights, love and fun throughout the weekend. There are several important Pride events to support in addition to the Capitol Hill Pride Festival, including the EqualitYOGA event in Cal Anderson park on June 27, the Seattle Dyke March on Broadway on June 27 and the Seattle Pride Parade and PrideFest on June 28.

As the Capitol Hill Community Council no longer has responsibility for the Festival, all questions or requests related to the Festival should be directed to Charlette LeFevre at the Seattle Museum of the Mysteries. Charlette can be reached at (206) 328-6499.

Justin Carder
Capitol Hill Community Council, chair
(206) 399-5959
moc.liamg|redracnitsuj#moc.liamg|redracnitsuj

Hong Chhuor
Capitol Hill Community Council, treasurer
moc.liamg|rouhhc.gnoh#moc.liamg|rouhhc.gnoh

Jennifer Power
Capitol Hill Community Council
moc.liamg|rewop.j.nej#moc.liamg|rewop.j.nej

In Attendance: 13 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor).

Meeting Facilitator: Kami Bodily

Welcome & Introductions

The current financial breakdown is as follows (Secretary’s notes, not discussed at meeting):

$1552.32 Funds Deposited as of 5/28/09
($460.00) City of Seattle Special Events Permit Fee
($433.60) Cost of Event Insurance

$658.72 Total Funds Remaining

These figures do not take into account the Unpaving Paradise booth, for which an application has been submitted to make the June 1st deadline; the $50 booth fee will be transferred from the Unpaving Paradise ledger to the Pride Festival ledger.

Also, the figures above do not take into account any funds received at Panache or via the Council PO box received since 5/28/09 – these will be deposited on June 2nd, so that all registrations received after June 1st will have the new rates applied to them.

Booth Vendor Update

Carl Medeiros provided an update on the number of booths for which we’ve received both an application and payment; to-date, we have completed registration materials for 28 out of 108 possible booths. He reported that he had been having trouble working out an arrangement with the Broadway Grill (BG) and announced that plans will move forward despite not being able to reach an agreement with them regarding logistics for the booths in front of the restaurant. He had hoped to put Swank (a DJ group) near the BG, but may have to look into an alternative space so that they have access to electricity.

Carl plans to provide a ‘map’ of booth assignments in the days leading up to the Festival as it will be in constant flux until we have a better idea of our vendors. He plans to send out a letter on 6/10 to the Broadway restaurants reminding them of the rules, regulations and obligations that specifically apply to them as a food establishment. On 6/12, he will email all registered vendors with ‘day-of’ information with details on set-up, break-down and “FAQs.” After the Festival, he is planning on a review & evaluation process whereby we can solicit feedback on the vendors’ experience so that we may take them into account for next year.

At this point, Magenta Spinningwind, as a representative of PNW Native artist community, introduced herself and explained why she was at the meeting. At Carl’s request, she attended Folklife and handed out fliers and encouraged various vendors to consider getting a booth at the Pride Festival. She believes she can bring in at least $1000 to the Festival via booth registrations alone and is seeking a number of spaces for the artists she represents at a discounted price.

Carl then reiterated that we are focused as much as possible on not giving any booths away for free at this time. We can certainly maintain a ‘free list,’ but we should focus on selling as many as possible and if there are any spaces left in the days leading up to the Festival, we can revisit the issue at that time.

Charlette mentioned that she was working with the city of Seattle & Jose Cervantes to obtain an outreach grant ($700); the committee members agree that in the interest of time, we should postpone further discussion about this until we actually receive the funds.

Charlette then commented that we should also follow-up on Sound Transit’s previous commitment towards providing some financial support. Justin Carder confirms that via his communications with Jeff Munnoch, this money is a go and good to depend on and Sound Transit will require a booth. Hong Chhuor asked if they will be submitting a formal application and writing us a check – Justin will be following up on this.

Marketing & Poster Update/Distribution

There is no detailed marketing plan in place at this point in time.

However, Carl is the point person regarding the poster. He expects that the posters will arrive in the next week or so. He will be taking enough copies to distribute at least two copies to each of the business in the affected two blocks. Carl also announced that through a business relationship, he has secured $500 that he would like to specifically earmark for advertising.

Kami Bodily and Jennifer Power have volunteered their time to help with postering once we have them. Jen will also be following up with the Unpaving Paradise volunteer listserv to see if any of them can help poster as well as help staff the event.

Festival Logistics

Reverend Ray Neal of Metropolitan Community Church has been appointed to be one of the Festival’s spokespersons. This is an update insofar as Mark Finley has stepped down from this role. Also assisting primarily through email is Teresa Hugel of the University Street Fair. Lee Serrano, manager of the Casa Del Rey apartments on Broadway next to Chase Bank and Vivace Espresso, who was in attendance at the meeting announced that he will do his part to assist and hopes to get the businesses at the base of his building to come on board to help with raising funds for the Festival. He hopes to get between $500-$1000 for us and possibly the use of electricity in case the Broadway Grill plan falls through.

We then discussed the action plans for before the event, during the event and afterwards:

Action Plan – Before Event

Charlette: quotes from at least 2-3 different companies for barricades, port-a-potties, orange vests, no-parking signs & contacting the Sisters of Perpetual Indulgence re: helping us with collecting donations; a suggestion was made that we share some of the proceeds with their organization for helping us collect funds – by Tuesday, June 2nd.

Phil: possibility looking into the feasibility of donation boxes as a contingency plan in case the Sisters do not agree or are unable to assist – Thursday, June 4th.

Jen: contact CleanScapes regarding trash situation and determine how much it would cost for their services as well as looking into the provision of recycling bins – by Thursday, June 4th.

Carl: communication with & coordination of vendors and collection of funds & applications – ongoing.

Hong: documentation/handling of payments and booth registrations and maintenance of an official event file for CHCC records – ongoing.

Action Plan – During Event

TBD: Staffing of the CHCC Community Table, security, trash review.

Carl: blue-taping booth spaces the night before the event.

Action Plan – After Event

TBD: sweeping/breakdown, collection of vendor funds, securing donation boxes, festival review.

Miscellaneous

All actions taken and questions answered by city agencies and representatives of companies from which we are requesting quotes will be documented in e-mails by copying the CHCC Officers email address (moc.liamg|sreciffo.cchc#moc.liamg|sreciffo.cchc).

Carl noted that he is available to help until 11am on Festival Day, at which point, he will solely be focusing his time and attention on the booths paid for & being operated by his businesses.

Items that need further discussion/follow-up…

We still need an answer as to whether or not there is a cost associated with metro bus re-routing & whether the Festival will need to cover the lost parking meter revenue due to the city – Jen

We still need to determine if the Council needs to obtain a City of Seattle Business Permit – Charlette

Creation of volunteer tasks and sign-up information – Charlette

Possibility of seeking last minute corporate sponsors – Carl

Close

Welcome & Introductions

Income/Expense Update

Discussion Topics

1. City of Seattle Business License requirement: needed or not?
2. Metro Re-routing Costs (if any).
3. Parking Spaces on Broadway between Harrison & John – are we required to pay the city a one-day use fee? If so, how much?
4. What is the pricing structure starting on Tuesday, June 2nd?
5. Trash & clean-up situation.
6. Volunteers for day-of coordination & recruitment.
7. Possibility of seeking last minute funding from corporate sponsors.
8. Renewed outreach plan to the city’s Arts orgs and LGBT groups.
9. Advertising plan.
10. Booth registration/finance and numbers update.
11. Next steps.

Booth Registration Update

Close

In Attendance: 18 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Candidate Presentations

Josh Mahar: At-Large Representative Candidate
Debbie Kirchhauser: At-Large Representative Candidate
Tony Russo: Treasurer Candidate
Clark Smith: Secretary Candidate
Kami Bodily: Vice-President Candidate
Hong Chhuor: Vice-President Candidate
Jennifer Power: President Candidate
Charlette LeFevre: President Candidate

Please visit the website for candidate bios & statements.

Arts & Events Committee Funds Request

Charlette provided a brief run-down of the event and progress for those who were unfamiliar Also provided was an update regarding items that were discussed and decided upon at the last Arts & Events Committee meeting at the Seattle Gay News office on Sunday, May 24th.

Some of the biggest updates were regarding the stage – plans to host a second stage in addition to the one being hosted by Julia’s have been dropped, which removes an estimated line-item cost of $800 from expenses. The City of Seattle’s event permit and insurance costs have been paid for out of booth funds received so far. An announcement was made that Carl at Panache, a major partner of the event, has stepped down from having any further involvement with additional festival planning for personal reasons. He will continue in his role in collecting booth registrations and forwarding payments to Hong Chhuor, the CHCC Treasurer for deposit in the Council account, to be accounted for separately from the General Fund.

On behalf of the Arts & Events committee, Charlette asked for an initial outlay from the CHCC General Fund of $1,200 to cover immediate costs due. The following is a breakdown of the festival budget as presented to the Council:

A number of questions were posed by Hong in his capacity as Council Treasurer and acting in the financial interests of the Council:

1.There is talk about the City of Seattle requiring the Council to register as a business – where is this expense in the budget?

2. Is there a cost to re-route metro buses or is that cost covered in the city permitting fee?

3. Is there a contingency plan in place in the event that is not income to cover expenses? Who will be responsible if the festival goes into debt? The Council?

4. What accounts for the discriminating price structure whereby some businesses are being charged $50 and others $75? The booth application details that registration for businesses start at $75 per booth.

5. Where is the LGBT community involvement in this Pride festival? Are volunteer hours being tracked for representatives from Lambert House and PKSK?

Given some of these major concerns, Hong made a recommendation to the Council as a whole that we only approve an outlay of $200 as this is the amount that we have historically approved for other events without the expectation that the funds will be paid back. However, in the case of the Pride Festival, the $200 would be considered a loan and will need to be paid back.

Community Discussion

Hong reminded everybody that a motion was passed at Thursday’s General Meeting (5/21) that the Arts & Events Committee provide a proposal that answers the following questions by 5pm on Friday, May 22nd:

• The amount of funds requested from the Council’s General Fund.
• Whether these funds will be disbursed as a grant or a loan as detailed above.
• Clarification on the revenue-sharing provisions between the Committee & Council.
• Any other provisions that the Committee would like the Council to consider.

Although the proposed budget addresses to a certain extent the questions posed above, number of community members expressed concern over the vague nature of the proposed budget insofar as it does not identify how those funds will be spent. Justin Carder & Clark Smith in particular asked for clarification regarding what funds were going towards which line items.

In response to Hong’s question about any potential costs of re-routing transit, Charlette responded by noting that it should be covered in the city permitting fees. Paul from Broadway Video also believes that this is the case. Debbie Kirchhauser asked Charlette if she was 100% sure that there are absolutely no potential costs involved, to which Charlette responded yes. Charlette also offered to provide documentation from Seattle’s Special Events & DOT that would support this. Hong commented that from a legal and financial responsibility point of view that these documents should have been obtained and brought to the meeting to confirm which costs are covered and which are not.

Michael from Bailey Coy and Paul brought up their concerns regarding clean-up and whether there was a cost associated with that and who would be doing the clean-up. Charlette & Kami Bodily responded by saying that they expect festival volunteers to do ‘continual clean-up’ throughout the festival and made the point that since many businesses will be involved, that they will help to clean up their own store fronts. A discussion around the BIA’s clean-up services clarified that any clean-up through them would take place the following day, so it would leave at least one day’s worth of litter from the festival if we were to rely on that service.

In an effort to move forward with the proposal, Justin asked that we wrap up discussion in favor of a motion and vote. Charlette put forward the following motion, which was seconded by Phil from the Seattle Museum of the Mysteries:

The Arts & Events Committee proposes that the Capitol Hill Community Council make a loan of $1,200 from its General Fund towards the Capitol Hill Pride Festival to cover immediate expenses due. The loan will be paid back from booth registration proceeds no later than one day after the Festival on Sunday, June 28th.

In Favor: 3
Opposed: 5
Abstained: 4

Motion Fails
Hong reworded his original recommendation from when he had posed questions to the Arts & Events Committee into the following motion:

The Arts & Events Committee proposes that the Capitol Hill Community Council make a loan of $200 from its General Fund towards the Capitol Hill Pride Festival to cover immediate expenses due. The loan will be paid back from booth registration proceeds no later than one day after the Festival on Sunday, June 28th.

In Favor: 9
Opposed: 0
Abstained: 3

Motion Passes

Meeting adjourned upon completion of voting.

Project Description: Council Land Use Action to create a new major institution master plan for Seattle University. New height limits and boundary adjustments are proposed. Environmental Impact Statement to be prepared by the City of Seattle.

The Director of the Department of Planning and Development (DPD) reviewed the application described above and issued a Determination of Significance (preparation of an Environmental Impact Statement is required). The Department identified the following elements of the environment for discussion in the Environmental Impact Statement: Air, Plants & Animals, Environmental Health, Land Use, Light & Glare, Aesthetics, Historic & Cultural Preservation and Transportation. The Draft EIS evaluates the probable significant adverse environmental impacts associated with the proposed Draft Major Institution Master Plan and the alternatives.

INFORMATION AVAILABLE

This Draft EIS, together with the Draft MIMP, have been distributed to agencies, organizations and individuals noted on the Distribution List of this Draft EIS (Appendix A). The Draft EIS and the Draft MIMP can be reviewed at the following public libraries:

· Seattle University — A.A. Lemieux Library

· Seattle Public Library – Central Library (1000 Fourth Ave.);

· Seattle Public Library – Douglas Truth Branch (2300 E. Yesler Way);

· Seattle Public Library – International District/Chinatown Branch (713 Eighth Ave. S.);

· University of Washington – Suzzallo, Allen, and Architecture and Urban Planning libraries (University of Washington campus).

A limited number of complimentary copies of this Draft EIS are available – while the supply lasts — from the Seattle Department of Planning and Development Public Resource Center, which is located in Suite 2000 of Seattle Municipal Tower (700 Fifth Ave.) in Downtown Seattle. Additional copies may be purchased at the Public Resource Center for the cost of reproduction. Copies of the Draft MIMP are available at Seattle University’s Facilities Services Building (1218 E. Cherry St.) at the cost of reproduction. Postage fees will be charged for any mailed copies.

PUBLIC HEARING

A public hearing to gather comments on the Draft Major Institution Master Plan is being combined with the DEIS hearing scheduled for June 3, 2009 from 5:00 to 8:00 p.m. The meeting will be held at the following location:

Seattle University
Teilhard de Chardin Hall, Rm. 142
(The building is located in the southwest portion of campus – between Campion Hall and Logan Field — and north of E. Jefferson St.; the building is identified as #8 on Figure 2-4 in this Draft EIS)
Seattle, WA

This room is accessible to persons with disabilities. Print and communication access may be provided by prior request.

WRITTEN COMMENTS

Written comments on the DEIS and the Draft Major Institution Master Plan may be submitted through June 21, 2009. Upon request, the lead agency may grant an extension of up to fifteen (15) days to the comment period. Agencies and the public must request any extension before the end of the comment period. Comments may be sent to:

Department of Planning and Development
Attn: Lisa Rutzick, Land Use Planner
700 5th Avenue, Suite 2000
PO Box 34019
Seattle, Washington 98104-4019

DPD Online Posting
Environmental Impact Statement

In Attendance: 13 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Open Floor

Dennis Saxman: Seattle U. development plans, SCCC community info session on noise.
Charlette/Justin: Sound Transit updates.
So-So: We should let the professionals do what they do and not get in the way.
Justin: Announcement re: Cap Hill Garage Sale 6/13 and Cap Hill Art Walk 6/11.

April Minutes Reviewed

Finance Report

CHCC General Account Balance $1535.74
Open Space Committee Balance $179.31

Committee Reports

Arts & Events Committee Report

Pride Festival now has a poster! Partially paid for in-kind by Panache. Charlette provided a brief run-down of the event and progress for those who were unfamiliar. Meetings are now every Sunday at 7pm at the Seattle Museum of the Mysteries.

Announcement that drag-queen Shannel will be performing at the festival.

Checks have started to come into the CHCC PO box covering booth fees (approx. 104 booths available, total of $952.32 received so far). Charlette is providing a rough budget estimate of $5,000 including contingency and expects to raise at least $8,000 in just booth fees alone. Unfortunately, the NMF fund application for the event has been denied.

On behalf of the Arts & Events committee, Charlette asked for an initial outlay from the CHCC General Fund for $1,200 to cover city permitting fees & time-sensitive expenses so that they may move forward with plans. Questions came up regarding whether or not the Committee plans on directing excess funds raised from the event towards the General Fund – it is not clear at this time as Charlette’s understanding of our obligations as an organization registered as a charity through the WA State Department of State requires us to direct the majority of funds raised for an event towards the event itself rather than the organization. Council President Justin Carder & Council Treasurer & Secretary Hong Chhuor raised questions regarding this as their understanding of the requirements is odds with this.

Various community members then expressed discomfort with approving the expenditure of nearly 80% of remaining cash in the General Fund when it has not been established what the return on the Council’s investment in this event will be.

As a compromise, Hong proposed a scenario whereby the Council will agree to disburse funds from the General Fund on a “loan” basis – the Committee may submit requests for reimbursements from the Council up to $1200 with the understanding that as funds are received as designated for the Festival (i.e. booth fees), they will first be applied towards paying down the loan from the Council’s General Fund.

Justin put forward a motion to have the Arts & Events Committee submit a formal proposal detailing the following:

(1) The amount of funds requested from the Council’s General Fund.
(2) Whether these funds will be disbursed as a grant or a loan as detailed above.
(3) Clarification on the revenue-sharing provisions between the Committee & Council.
(4) Any other provisions that the Committee would like the Council to consider.

The proposal will need to be posted to the CHCC website by 5pm on Friday, May 22, 2009 for interested community members to consider. Continued discussion and a vote on whether or not to approve said proposal will be undertaken at the 2nd Candidate Presentation on Tuesday, May 26th at the Cal Anderson Park Shelterhouse starting at 7pm.

Open Space Committee Report

Jen Power reports – Dept of Neighborhoods – Neighbordhood Matching Fund Update: NMF Open House at TT Minor was attended by steering committee members Jen Power, Hong Chhuor, Nanette Fok & Glenn MacGilvra.

Next event will be the Capitol Hill Garage Sale on June 13th.

Technology Committee Report

Justin Carder reports that traffic to the website was slightly lower than April without giving specifics. No significant change on the number of website subscribers or number of Facebook group members.

Discussion Topics

Election Planning & Organization

Justin will be asking Andrew Taylor to head up the coordination of the election process (i.e. count votes and ensure transparency, objectivity & compliance with Council bylaws). Date will be the June General Meeting (6/25/09) starting at 7pm the Cal Anderson Park Shelterhouse.

Candidate presentations will be an opportunity to learn about candidates & their goals. Election night will serve as a more formal question & answer session where community members are encouraged to pose challenge questions to their candidates and seek clarification on their goals.

A discussion about the possibility of accommodating absentee voting this year was conducted with the conclusion that it was not feasible at this time.

Bylaws Final Review

A motion was proposed, seconded & approved to skip this agenda item in the interest of time.

Candidate Presentations

Clark Smith: Secretary Candidate
Josh Mahar: At-Large Representative Candidate
Web Crowell: At-Large Representative Candidate
Tony Russo: Undecided
Jennifer Power: President Candidate
Hong Chhuor: Vice-President Candidate
Charlette LeFevre: President Candidate

** Please visit the website for candidate bios & statements.

Close

Adopted April 16, 2009

ARTICLE I: Name
Section 1. The name of this organization shall be the Capitol Hill Community Council.

ARTICLE II. Purpose
The Capitol Hill Community Council (CHCC) shall be a WA State nonprofit organization created for the purpose of preserving and improving the neighborhood and encouraging a sense of community. The Council shall serve the best interest of the Capitol Hill community by:
• Providing leadership in the investigation of community needs;
• Informing and communicating with agencies in an effort to protect and represent the interests of the community; and,
• Working collaboratively with community stakeholders and other organizations.

ARTICLE III. Membership
Section 1: Membership qualification
Membership consists of all persons: living within the boundaries of Capitol Hill; owning property or owning or operating a business or nonprofit organization within the boundaries of Capitol Hill; employed within the boundaries of Capitol Hill; or volunteering for an agency which serves Capitol Hill (see Article IV - Boundaries).

Section 2: Membership roles
All members are encouraged to attend meetings, actively participate in discussion and bring forth issues of community importance to the Council. Members are entitled to vote on issues submitted to the membership and cast a ballot at CHCC elections. A person not meeting membership criteria may be granted membership by a quorum vote (see Article VI – Decision-making).

Section 3: Membership Fees
Members may contribute a $30 suggested annual membership fee. Membership or voting entitlement is not based on membership fee, ability to pay or donation amount.

ARTICLE IV. Boundaries**
Capitol Hill is bounded by I-5 to the West (just east of downtown Seattle), by 520 to the North, by E. Pike and E. Madison streets to the South, and by 23rd and 24th Avenues East to the East.
[Include copy of the Seattle City Neighborhood Map: http://clerk.ci.seattle.wa.us/~public/nmaps/html/NN-1210L.htm]

ARTICLE V. Meetings
A meeting schedule for the CHCC shall be established by the current CHCC Elected Officers. The Secretary shall take steps to see that the community receives notices of forthcoming meetings. Meeting dates will be listed in community-based media, posted electronically and posted in a minimum of three (3) public places within the boundaries of Capitol Hill.
A. There shall be at least nine (9) regularly scheduled meetings held per year.
B. All meetings of the CHCC and its committees are open to the public.
C. Notice of General Meetings: 10 days advance notice of place and date will be given for General Meetings.
D. Annual Meetings shall be held for the purpose of electing officers and transacting such other business as may properly come before the CHCC. Thirty (30) days advance notice of place and date will be provided for Annual Meetings.
E. Special Meetings: Five (5) days notice of location and date will be given for Special Meetings. In the case of an emergency, a Special Meeting may be called with the approval of a majority of officers.
The following individuals or groups can call a special meeting for any purpose;
Council President, the Executive Committee, or no less than three (3) members eligible to vote.
F. Executive Committee Meetings: Advanced notice of not less than 5 days will be given for Executive Committee Meetings.
G. Quorum: A quorum for the transaction of business at General, Special, and Annual Meetings shall constitute a majority of elected officers and at least four (4) CHCC members.

ARTICLE VI. Decision-making
A. The authority of the CHCC originates from the community and the Council's inherent interest in the quality of life within the neighborhood. Since all persons in the community, as defined under Article III Membership, can participate in the CHCC, the Council legitimately represents their interests and can act on their behalf.
B. Robert's Rules of Order shall govern this Council where applicable and in which they are not inconsistent with these bylaws.
C. All members of the CHCC are eligible to vote at the general meeting and special meetings convened by the Council. A simple majority of the members entitled to vote and who are present when quorum exists shall be sufficient to pass any business when not otherwise specified in these bylaws. Votes shall be counted by a show of hands. A verbal announcement should be made about the outcome.
D. Elected officers have the authority to act on behalf of the CHCC, in their roles as defined by the bylaws, as elected representatives of the community. Appointed representatives do not have the authority to act on behalf of the CHCC, unless the council has voted on such issue. All acts on behalf of the CHCC must be reported at the following general meeting.

ARTICLE VII. Elected Officers
Elected Officers and appointed representatives may not use their authority with the intent or for the purpose of personal, political, or financial gain.

Section I: Officers
The elected officers shall consist of seven (7) individuals: President, Vice President, Secretary and Treasurer and three At Large representatives.

A. President
The duties of the President shall be to: i) preside at all CHCC meetings; ii) appoint and dissolve committees excluding the Executive Committee; iii) perform as a liaison between the membership and the public and shall be responsible for overseeing the obligations of other officers; iv) finalize agendas for general and Executive Committee meetings; v) report on the actions of the Elected Officers; and vi) perform other duties as may be delegated by the CHCC.
B. Vice President
The Vice President shall: i) serve in the absence of the President; ii) develop and encourage broader membership participation; iii) implement fund-raising; and iv) perform other duties as delegated by the President or CHCC.
C. Secretary
The secretary shall: i) keep minutes of all General meetings, including a summary of actions taken and assignments made to be presented at each subsequent meeting; ii) notify all members of the next general meeting date, time and place within 10 days prior to each meeting (Public notice of Special Meetings should occur in no less than three days); iii) maintain a list of all active members' names, addresses, and preferred method of contact; iv) present nominations before elections and publicize the election results; v) serve as the primary media contact for the Council. The Secretary shall have a copy of the CHCC Bylaws and Robert's Rules of Order available at all meetings. The Secretary shall also keep record of past notices and meeting minutes.
D. Treasurer
The Treasurer shall: i) establish and maintain accounting records and bank accounts of the Capitol Hill Community Council; ii) receive and disburse funds as instructed by the CHCC in accordance with the laws and regulations relating to nonprofit corporations; iii) file appropriate reports, as required by law; iv) present a report on the financial position of CHCC at each meeting of Council; iv) have bank statements available at general meetings for review; v) Have financial records available for review at any public request; vi) assist the Vice President in fund raising.
E. At Large representatives
At Large representatives will serve as officers to help ensure that the interests of geographically distinct Capitol Hill community groups and individuals are represented on the Council. Until At Large representatives are selected during the election at the Annual Meeting, the officers shall nominate the representatives to be confirmed by the CHCC at the next General Meeting by a majority vote. At Large representatives will assist with outreach.

Section 2: Term limits
The term of office for each officer should be thirteen months. The final month will provide a transition between old and new officers.

ARTICLE VIII. Committees
Section 1: Executive Committee
The Executive Committee shall consist of the seven (7) officers.

Section 2: Sub-Committees
A. The Council shall strive to develop Standing and Special subcommittees that address the relevant concerns and needs of the community. The goal of such committees will be to work with existing agencies to achieve desired results. Special Committees may be formed by the CHCC Officers or Board by majority vote of CHCC members.
B. Subcommittee Chairpersons can be nominated by any member and approved by majority vote of the CHCC members meeting quorum requirements. A Chairperson should be appointed at the Committee's inception.
C. Each Chairperson of Standing and Special Committees shall be prepared to report on committee activities at regular meetings of the CHCC or designate a representative.

ARTICLE IX. Elections
Section 1: Elections
A. Elections for all officers shall be held annually. Term length shall be approximately one year and one month (or 13 month) terms. During the transition between Officers following an election, the out-going officer will serve in an advisory role to the new officer for one month.
B. Elections will take place on the 3rd Thursday of June, or no less than thirty (30) days after an election is announced.
C. The candidate for each office receiving the highest number of votes shall be declared the winner.
D. In the event of a tie, another vote will take place immediately following the initial vote. If a tie occurs in the second vote, the election will be determined by a coin toss.

Section 2: Nominations
A. Officer nominations shall be presented during the May CHCC monthly meeting.
B. Anyone that is a member of the CHCC can nominate any other member of the community for office, including him or her self.
C. Ballots shall be printed listing formally nominated candidates and allow space for write in candidates.
D. Pre-Election Publicity
i. It is the obligation of current CHCC officers to publicize the nomination deadline by the 3rd Thursday of April, or no less than thirty (30) days before the date of the election. The nomination period shall close on the 3rd Thursday in May, unless the election is held in a month other than June.
ii. Between the nomination deadline and the election, it is also the obligation of current CHCC officers to publicize the nominees, as well as, the date/time/place of the election.

Section 3: Vacancies
A. In the event of a vacancy during the term, an emergency election shall be held. Following the vacancy and prior to the emergency election the Council may appoint an interim officer to serve until the new officer is elected.
B. The vacancy must be announced by the officers at a monthly meeting. At this time, the officers will begin publicizing the nomination deadline. The nomination deadline will be the following monthly meeting.
C. As in the annual election, anyone that is a member of the CHCC can nominate any other member of the CHCC for office, including him or her self.
D. The election will be held at the monthly meeting immediately following the nomination deadline.
E. Vacancies can be caused by: i) death; ii) resignation; iii) unexcused absence from two consecutive meetings; and/or iv) neglect of duties. Reasons iii and iv) are to be determined by a majority vote of the membership present at a meeting where a quorum exists.

ARTICLE X. Finances
A. The Treasurer shall establish and maintain all bank accounts.
B. The President and Treasurer may authorize expenditures of up to $100. The Treasurer shall report all such expenditures at the next CHCC meeting.
C. The CHCC must approve all ongoing expenditures or amounts in excess of $100 by majority vote.

ARTICLE XI. Recall or Removal of an Officer
A. Recall of an Officer
i. Any CHCC member can initiate the process to recall an officer.
ii. To initiate a recall election, at least one member of the CHCC must present an argument as to why an officer should be recalled.
iii. The Council membership shall debate the recall before a vote is held. To allow further consideration, a CHCC member may propose to postpone the vote until the next CHCC meeting.
iv. Approval of the recall election requires a two-thirds vote of the members at a regularly scheduled CHCC meeting, provided that a quorum exists.
v. The recall election must be held at the following CHCC monthly meeting.

B. Removal of an Officer
i. During the officer Removal election, formal arguments for and against removal of the officer shall be presented, followed by a debate among CHCC members.
ii. Members of the CHCC will vote on whether or not the officer is to be removed.
iii. Removal shall be enforced if the number of votes in favor of the removal win by a simple majority. Abstention shall be considered a vote to oppose.
C. The following are reasons an officer can be recalled and/or removed: i) repeated failure to perform stated duties; ii) non-attendance. [All elected officers are required to attend all CHCC scheduled meetings. Elected officers must notify the CHCC president of just cause for absence. In any case, an elected officer who misses two (2) consecutive meetings or three (3) meetings in a term, may be removed]; iii) failure to adhere to the stated purpose of the CHCC; iv) conflict of interest; and/or, v) Misuse of authority.

ARTICLE XII. Record Keeping
All files (including, but not limited to, letters, agendas, minutes, sign-up rosters, reports) and other pertinent information printed and maintained by the CHCC, its Elected Officers and appointed representatives. Files shall be kept at the City of Seattle’s East District Neighborhood Service Center for a minimum of five (5) years from the date of the document. The documents shall be publically available; however, only the Officers may remove files. Prior to removal an officers must provide his or her printed name, current contact information, and a description of the file(s) to be removed. All files must be returned within two weeks from the date of removal.

ARTICLE XIII. Non-Discrimination
The CHCC strives to provide an opportunity for all residents to participate in an environment that is free from discrimination on the basis of race, color, national origin, sex, marital status, sexual orientation, gender identity, political ideology, income, age, religious affiliation, ancestry, veteran status, and sensory, mental or physical disability.

ARTICLE XIV. Bylaws
Section 1: Bylaws review and revision
A. Changes to the Bylaws shall be by a vote of two-thirds of the members of the CHCC present at the meeting considering such a change. The CHCC shall not consider or vote on any change to the Bylaws until the next meeting after the initial introduction of such change.
B. The Bylaws shall be reviewed and revised every three years as necessary. A Special Committee shall be set up for this function when necessary.

Section 2: Washington Nonprofit Corporation Act
The Washington Nonprofit Corporation Act (RCW 24.03) shall govern an organization unless otherwise specified in the organization’s bylaws or articles of incorporation. The Act is the “default” provision, which is used in the event that the council’s bylaws do not address a particular topic.

ARTICLE XV. Conflict of Interest
A. The Council shall make an effort to review any and all perceived conflicts of interest.
B. A conflict of interest exists if an officer, officer-elect or committee Chair receives any financial compensation, financial benefit, personal benefit, or accepts employment with or is under contract to the Council.
C. Reimbursement to an officer for approved expenses is not considered a conflict of interest.
D. It is the obligation of officers and Council members to notify the Council either verbally or in writing if a perceived conflict of interest or duality of interest arises.
E. A conflict of interest will also exist if any officer or member is directly employed by or related to any party having an interest that is adverse or potentially adverse to the purposes of the Council.
Such officer or Council member shall disclose to the Council the existence of such conflict and may not participate in voting on matters affecting the parties to the conflict, unless such conflict is discussed and waived by a majority of Officers and members present.

ARTICLE XVI. Dissolution
Section 1. Active Dissolution
A. In the event the CHCC can no longer operate for any reason, the members can decide to dissolve by a two-thirds majority vote.
B. Any remaining assets of the CHCC shall be donated to the charity or non-profit organization selected by a majority vote of the members at the dissolution meeting.
C. Dissolution will be effective upon 30 days after the vote.

Section 2. Passive Dissolution
Dissolution of the Council shall occur in accordance with the requirements of the Washington Nonprofit Corporation Act (RCW 24.03).

Officer Introductions & Welcome - 5 minutes

Open Floor - 10 minutes

April Meeting Minutes/Finance Report - 5 minutes

Committee Reports - 15 minutes
-Art & Events
-Open Space
-Technology

Discussion Topics

Bylaws Review - 5 minutes

Election Organization & Planning - 20 minutes

Candidate Presentations - 60 minutes

Close

Elections will be held at the Cal Anderson Park Shelter House on Thursday, June 25th. The polls will be open from 7-9pm.

This year, the Council is expanding its leadership committee to seven positions: President, Vice-President, Treasurer, Secretary and three "At-Large" representative positions.

Over the last year, the Capitol Hill Community Council has held various meetings that have addressed a number of community concerns and developments. The Council also organized the "Capitol Hill Halloween Walk" and the development of the "Capitol Hill Discount Dollar" as well as supporting "Unpaving Paradise" fundraising for John and Summit Park.

2009 Candidates

Jennifer Power - President
Charlette LeFevre - President
Hong Chhuor - Vice-President
Kami Bodily - Vice-President
Clark Smith - Secretary
Tony Russo - Treasurer
Debbie Kirchhauser - At-Large Representative
Web Crowell - At-Large Representative
Josh Mahar - At-Large Representative

In Attendance: 11 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Open Floor

Dennis Saxman: Neighborhood District Council Update

Michele Gomes: proposal to create bird habitat conservation group on Cap Hill.

March Minutes Reviewed

Finance Report

CHCC General Account Balance $1622.88
Open Space Committee Balance $179.31

Committee Reports

Open Space Committee Report

Dept of Neighborhoods – Neighbordhood Matching Fund: large grant application submitted on Monday, April 13th. Hong Chhuor announces Guitar Hero Showdown date & time; directed interested community members to blog at www.unpavingparadise.blogspot.com.

Arts & Events Committee Report

Arts & Events meetings are now the 2nd Sunday of each month, location announced on CHCC website. Next meeting is at the SGN building.

Technology Committee Report

Justin Carder reports that we’ve had over 820 visitors to website for March vs. 360 in Feb.
Number of Individuals Sign-Up to Receive Email Updates: 44
Number of Individuals Who Are Members of Facebook Group 108

Discussion Topics

Guest Speaker – Betsy Hunter & Michael Seiwerath, Capitol Hill Housing (in place of Kate Stineback)

Betsy provided information on three things:

1. Capitol Hill Housing
2. The 12th Avenue Initiative
3. East Precinct Development Project & project at 12th & Jefferson.

Also mentioned was the planned extension of the Seattle Streetcar program to link Capitol Hill with the International District. Funding is in place, but route is yet to be determined.

CHH’s next annual meeting will be held at the NW Film Forum on Wednesday, April 22nd. 5-6pm reception and 6-6:30pm presentation.

Website: www.capitolhillhousing.org.

Capitol Hill Pride Festival Update

Planning continues – Charlette LeFevre is working with city to define the area that will be cordoned off for the festival; announces that Mark “Mom” Finley will be serve as the MC for the event. Mark is in attendance at the meeting and shares his experiences and motivations for volunteering his services.

Charlette announces that the Arts & Events committee has submitted a NMF grant application asking for $15k and states that the committee has decided not to accept any funding from large alcohol or tobacco manufacturers. The committee hopes that Lambert House and PKSK could take over volunteer recruitment and coordination. Meanwhile, they are looking for volunteers willing to pledge hours towards the NMF match for volunteer hours at a rate of $15/hour.

Bylaws Final Review & Approval Process

Becki Frestedt, chair of the Bylaws committee presided. Revisions were made to articles 1-3 of the final draft and the rest of the document was approved via a motion to approve the remaining articles. Motion was seconded and approved by majority vote. New CHCC bylaws will be posted to the CHCC website by Becki in her final act as chair of the Bylaws committee, which will be dissolved pending the posting of the new bylaws.

Close

Officer Introductions & Welcome - 5 minutes

Open Floor - 10 minutes

March Meeting Minutes/Finance Report - 5 minutes

Committee Reports - 10 minutes
-Art & Events
-Open Space

Discussion Topics

Update on Capitol Hill Pride Festival - 10 minutes

Guest Speaker: Kate Stineback from the 12th Avenue Initiative - 10 minutes
Update Regarding Capitol Hill Housing's East Precinct Site: http://capitolhillhousing.org/12thave/

Final Bylaws Review & Ratification - remainder

Close

Where are some good places to just visit and browse? Restaurants are an obvious recommendation, but other little knick-knack stores would be great, too! Anyone know of a place where I might be able to pick up an old Chinese coin or two?

Hey guys,

The relaunch of Capitol Hill Arts Walk is underway… We have a name: Blitz! and some seed funding. Audrey McManus (Babeland, the current Art Walk organizer), Ellen Forney and I have been scheming and plotting, and we are really excited!

Now it's time to organize.

We are having a meeting Tuesday, March 31, 7pm at Vermillion. If you are interested in getting involved, or just curious to know more about it, here's your chance!

Hope to see you there.
Cheers,
Akira

Section 2: Membership roles
All members are encouraged to attend meetings, actively participate in discussion and bring forth issues of community importance to the Council. Members are entitled to vote on issues submitted to the membership and cast a ballot at CHCC elections. A person not meeting membership criteria may be granted membership by a quorum vote (see Article VI – Decision-making).

Section 3: Membership Fees
Members may contribute a $30 suggested annual membership fee. Membership or voting entitlement is not based on membership fee, ability to pay or donation amount.
ARTICLE IV. Boundaries
Capital Hill is bounded by I-5 to the West (just east of downtown Seattle), by 520 to the North, by E. Pike and E. Madison streets to the South, and by 23rd and 24th Avenues East to the East.
[Include copy of the Seattle City Neighborhood Map: http://clerk.ci.seattle.wa.us/~public/nmaps/html/NN-1210L.htm]

ARTICLE V. Meetings
A meeting schedule for the CHCC shall be established by the current CHCC Elected Officers. The Secretary shall take steps to see that the community receives notices of forthcoming meetings. Meeting dates will be listed in community-based media, posted electronically and posted in a minimum of three (3) public places within the boundaries of Capitol Hill.
A. There shall be at least nine (9) regularly scheduled meetings held per year.
B. All meetings of the CHCC and its committees, with the exception of Officer Meetings, are open to the public.
C. Notice of General Meetings: 10 days advance notice of place and date will be given for General Meetings.
D. Annual Meetings shall be held for the purpose of electing officers and transacting such other business as may properly come before the CHCC. Thirty (30) days advance notice of place and date will be provided for Annual Meetings.
E. Special Meetings: Five (5) days notice of location and date will be given for Special Meetings. In the case of an emergency, a Special Meeting may be called with the approval of a majority of officers.
The following individuals or groups can call a special meeting for any purpose;
Council President, the Executive Committee, or no less than three (3) members eligible to vote.
F. Executive Committee Meetings: Advanced notice of not less than 5 days will be given for Executive Committee Meetings.
G. Quorum: A quorum for the transaction of business at General, Special, and Annual Meetings shall constitute a majority of elected officers and at least four (4) CHCC members.

ARTICLE VI. Decision-making
A. The authority of the CHCC originates from the community and the Council's inherent interest in the quality of life within the neighborhood. Since all persons in the community, as defined under Article III Membership, can participate in the CHCC, the Council legitimately represents their interests and can act on their behalf.
B. Robert's Rules of Order shall govern this Council where applicable and in which they are not inconsistent with these bylaws.
C. All members of the CHCC are eligible to vote at the general meeting and special meetings convened by the Council. A simple majority of the members entitled to vote and who are present when quorum exists shall be sufficient to pass any business when not otherwise specified in these bylaws. Votes shall be counted by a show of hands. A verbal announcement should be made about the outcome.
D. Elected officers have the authority to act on behalf of the CHCC, in their roles as defined by the bylaws, as elected representatives of the community. Appointed representatives do not have the authority to act on behalf of the CHCC, unless the council has voted on such issue. All acts on behalf of the CHCC must be reported at the following general meeting.

ARTICLE VII. Elected Officers
Elected Officers and appointed representatives may not use their authority with the intent or for the purpose of personal, political, or financial gain.

Section I: Officers
The elected officers shall consist of seven (7) individuals: President, Vice President, Secretary and Treasurer and three At Large representatives.

A. President
The duties of the President shall be to: i) preside at all CHCC meetings; ii) appoint and dissolve committees excluding the Executive Committee; iii) perform as a liaison between the membership and the public and shall be responsible for overseeing the obligations of other officers; iv) finalize agendas for general and Executive Committee meetings; v) report on the actions of the Elected Officers; and vi) perform other duties as may be delegated by the CHCC.
B. Vice President
The Vice President shall: i) serve in the absence of the President; ii) develop and encourage broader membership participation; iii) implement fund-raising; and iv) perform other duties as delegated by the President or CHCC.
C. Secretary
The secretary shall: i) keep minutes of all General meetings, including a summary of actions taken and assignments made to be presented at each subsequent meeting; ii) notify all members of the next general meeting date, time and place within 10 days prior to each meeting (Public notice of Special Meetings should occur in no less than three days); iii) maintain a list of all active members' names, addresses, and preferred method of contact; iv) present nominations before elections and publicize the election results; v) serve as the primary media contact for the Council. The Secretary shall have a copy of the CHCC Bylaws and Robert's Rules of Order available at all meetings. The Secretary shall also keep record of past notices and meeting minutes.
D. Treasurer
The Treasurer shall: i) establish and maintain accounting records and bank accounts of the Capitol Hill Community Council; ii) receive and disburse funds as instructed by the CHCC in accordance with the laws and regulations relating to nonprofit corporations; iii) file appropriate reports, as required by law; iv) present a report on the financial position of CHCC at each meeting of Council; iv) have bank statements available at general meetings for review; v) Have financial records available for review at any public request; vi) assist the Vice President in fund raising.
E. At Large representatives
At Large representatives will serve as officers to help ensure that the interests of geographically distinct Capitol Hill community groups and individuals are represented on the Council. Until At Large representatives are selected during the election at the Annual Meeting, the officers shall nominate the representatives to be confirmed by the CHCC at the next General Meeting by a majority vote. At Large representatives will assist with outreach.
Section 2: Term limits
The term of office for each officer should be thirteen months. The final month will provide a transition between old and new officers.
ARTICLE VIII. Committees
Section 1: Executive Committee
The Executive Committee shall consist of the seven (7) officers.

Section 2: Sub-Committees
A. The Council shall strive to develop Standing and Special subcommittees that address the relevant concerns and needs of the community. The goal of such committees will be to work with existing agencies to achieve desired results. Special Committees may be formed by the CHCC Officers or Board by majority vote of CHCC members.
B. Subcommittee Chairpersons can be nominated by any member and approved by majority vote of the CHCC members meeting quorum requirements. A Chairperson should be appointed at the Committee's inception.
C. Each Chairperson of Standing and Special Committees shall be prepared to report on committee activities at regular meetings of the CHCC or designate a representative.

ARTICLE IX. Elections
Section 1: Elections
A. Elections for all officers shall be held annually. Term length shall be approximately one year and one month (or 13 month) terms. During the transition between Officers following an election, the out-going officer will serve in an advisory role to the new officer for one month.
B. Elections will take place on the 3rd Thursday of June, or no less than thirty (30) days after an election is announced.
C. The candidate for each office receiving the highest number of votes shall be declared the winner.
D. In the event of a tie, another vote will take place immediately following the initial vote. If a tie occurs in the second vote, the election will be determined by a coin toss.

Section 2: Nominations
A. Officer nominations shall be presented during the May CHCC monthly meeting.
B. Anyone that is a member of the CHCC can nominate any other member of the community for office, including him or her self.
C. Ballots shall be printed listing formally nominated candidates and allow space for write in candidates.
D. Pre-Election Publicity
i. It is the obligation of current CHCC officers to publicize the nomination deadline by the 3rd Thursday of April, or no less than thirty (30) days before the date of the election. The nomination period shall close on the 3rd Thursday in May, unless the election is held in a month other than June.
ii. Between the nomination deadline and the election, it is also the obligation of current CHCC officers to publicize the nominees, as well as, the date/time/place of the election.

Section 3: Vacancies
A. In the event of a vacancy during the term, an emergency election shall be held. Following the vacancy and prior to the emergency election the Council may appoint an interim officer to serve until the new officer is elected.
B. The vacancy must be announced by the officers at a monthly meeting. At this time, the officers will begin publicizing the nomination deadline. The nomination deadline will be the following monthly meeting.
C. As in the annual election, anyone that is a member of the CHCC can nominate any other member of the CHCC for office, including him or her self.
D. The election will be held at the monthly meeting immediately following the nomination deadline.
E. Vacancies can be caused by: i) death; ii) resignation; iii) unexcused absence from two consecutive meetings; and/or iv) neglect of duties. Reasons iii and iv) are to be determined by a majority vote of the membership present at a meeting where a quorum exists.

ARTICLE X. Finances
A. The Treasurer shall establish and maintain all bank accounts.
B. The President and Treasurer may authorize expenditures of up to $100. The Treasurer shall report all such expenditures at the next CHCC meeting.
C. The CHCC must approve all ongoing expenditures or amounts in excess of $100 by majority vote.

ARTICLE XI. Recall or Removal of an Officer
A. Recall of an Officer
i. Any CHCC member can initiate the process to recall an officer.
ii. To initiate a recall election, at least one member of the CHCC must present an argument as to why an officer should be recalled.
iii. The Council membership shall debate the recall before a vote is held. To allow further consideration, a CHCC member may propose to postpone the vote until the next CHCC meeting.
iv. Approval of the recall election requires a two-thirds vote of the members at a regularly scheduled CHCC meeting, provided that a quorum exists.
v. The recall election must be held at the following CHCC monthly meeting.

B. Removal of an Officer
i. During the officer Removal election, formal arguments for and against removal of the officer shall be presented, followed by a debate among CHCC members.
ii. Members of the CHCC will vote on whether or not the officer is to be removed.
iii. Removal shall be enforced if the number of votes in favor of the removal win by a simple majority. Abstention shall be considered a vote to oppose.
C. The following are reasons an officer can be recalled and/or removed: i) repeated failure to perform stated duties; ii) non-attendance. [All elected officers are required to attend all CHCC scheduled meetings. Elected officers must notify the CHCC president of just cause for absence. In any case, an elected officer who misses two (2) consecutive meetings or three (3) meetings in a term, may be removed]; iii) failure to adhere to the stated purpose of the CHCC; iv) conflict of interest; and/or, v) Misuse of authority.

ARTICLE XII. Record Keeping
All files (including, but not limited to, letters, agendas, minutes, sign-up rosters, reports) and other pertinent information printed and maintained by the CHCC, its Elected Officers and appointed representatives. Files shall be kept at the City of Seattle’s East District Neighborhood Service Center for a minimum of five (5) years from the date of the document. The documents shall be publically available; however, only the Officers may remove files. Prior to removal an officers must provide his or her printed name, current contact information, and a description of the file(s) to be removed. All files must be returned within two weeks from the date of removal.
ARTICLE XIII. Non-Discrimination
The CHCC strives to provide an opportunity for all residents to participate in an environment that is free from discrimination on the basis of race, color, national origin, sex, marital status, sexual orientation, gender identity, political ideology, income, age, religious affiliation, ancestry, veteran status, and sensory, mental or physical disability.

ARTICLE XIV. Bylaws
Section 1: Bylaws review and revision
A. Changes to the Bylaws shall be by a vote of two-thirds of the members of the CHCC present at the meeting considering such a change. The CHCC shall not consider or vote on any change to the Bylaws until the next meeting after the initial introduction of such change.
B. The Bylaws shall be reviewed and revised every three years as necessary. A Special Committee shall be set up for this function when necessary.

Section 2: Washington Nonprofit Corporation Act
The Washington Nonprofit Corporation Act (RCW 24.03) shall govern an organization unless otherwise specified in the organization’s bylaws or articles of incorporation. The Act is the “default” provision, which is used in the event that the council’s bylaws do not address a particular topic.

ARTICLE XV. Conflict of Interest
A. The Council shall make an effort to review any and all perceived conflicts of interest.
B. A conflict of interest exists if an officer, officer-elect or committee Chair receives any financial compensation, financial benefit, personal benefit, or accepts employment with or is under contract to the Council.
C. Reimbursement to an officer for approved expenses is not considered a conflict of interest.
D. It is the obligation of officers and Council members to notify the Council either verbally or in writing if a perceived conflict of interest or duality of interest arises.
E. A conflict of interest will also exist if any officer or member is directly employed by or related to any party having an interest that is adverse or potentially adverse to the purposes of the Council.
Such officer or Council member shall disclose to the Council the existence of such conflict and may not participate in voting on matters affecting the parties to the conflict, unless such conflict is discussed and waived by a majority of Officers and members present.

ARTICLE XVI. Dissolution
Section 1. Active Dissolution
A. In the event the CHCC can no longer operate for any reason, the members can decide to dissolve by a two-thirds majority vote.
B. Any remaining assets of the CHCC shall be donated to the charity or non-profit organization selected by a majority vote of the members at the dissolution meeting.
C. Dissolution will be effective upon 30 days after the vote.

Section 2. Passive Dissolution
Dissolution of the Council shall occur in accordance with the requirements of the Washington Nonprofit Corporation Act (RCW 24.03).

Copies of the final draft will be distributed at the March 19th meeting. Earlier version of the bylaws have been uploaded to the "files" section of this site. See menu in the lower right hand corner.

We look forward to seeing you on Thursday, March 19th!
The Bylaws Subcommittee,
Becki F., Ryan S., Debbie K., Charlette L., Hong C.

Locations Changing to

Oddfellows Cafe - 1st floor
Oddfellows Building
1525 10th Ave
(corner of 10th and Pine, across from Cal Anderson Park)
7pm
Stop in and share your ideas

The next meeting is on
Sun. April 12
7-9pm
Topics discussing:
Capitol Hill Pride Festival 2009
Capitol Hill Discount Dollar Art

No time? e-mail Charlette LeFevre at ten.zo|ervefelc#ten.zo|ervefelc
with "CHCC Arts" in the subject with your ideas
and if you want on the Art's Committee's e-mail announcement circle.
206-523-6348

Officer Introductions & Welcome - 5 minutes

Open Floor - 15 minutes

February Meeting Minutes/Finance Report - 5 minutes

Committee Reports - 10 minutes
- Technology
- Art & Events
- Open Space

Discussion Topics

Capitol Hill Bill - 20 minutes

Capitol Hill Pride Festival 20 minutes

Bylaws Review & Ratification 30 minutes

Close

The SECOND draft review session has been scheduled for Tuesday, March 3rd from 7:15-8:30 PM in the meeting room at the Seattle Police Department's East Precinct at 11519 12th Ave. This meeting is open to the public.

Members of the public are encouraged to attend and contribute to the discussion of the revised bylaws since the document that is ultimately adopted by the Council will help cover the Council's work. This is an open and public process.

No formal action will be taken on the 3rd, rather the Council members will have the opportunity to review the draft submitted by the Bylaws Subcommittee. Members will have the opportunity to recommend changes or revisions before the final draft comes before the Council during the regular monthly meeting on March 19th. A copy of the draft changes is available on the CHCC website main page.

Questions or comments about the draft can be routed to the Subcommittee Chair, Becki Frestedt at bfrestedt @ hotmail (dot) com.

Thanks!
Renee
moc.liamg|timmusnocrap#moc.liamg|timmusnocrap

The Arts and Events Committee of the Capitol Hill Community
Council is making initial plans for a Capitol Hill Pride Festival 2009
and we need your feedback.
Proposed bare-bones plans
Name: Capitol Hill Pride Festival 2009
Location: Two blocks on Broadway between Olive and Harrison St.
Date: Sat. June 27th, time changing to 11am -4pm

The plans are for permitting the space only - two blocks and to
develop as funds allow. Music and dancing are intially planned.
A Firelane will still allow emergency access on Broadway.
Features (funds allowing)
Stage, microphone, lights, audiovisual, music
Jumbotrons—(funds allowing), Large Screen Displays on North and South end.

Give us your feedback and ideas.

In Attendance: 14 community members including officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

Open Floor

Dennis Saxman

Neighborhood District Council Update – currently system is very top-down and ideas are very narrow, based on the city’s views w/ little outreach to the neighborhoods and public.

Jeff Munoch

1. March 6, 2009: Husky Stadium Parking Lot @ 2pm – Sound Transit Groundbreaking Event.
2. March 25, 2009: Tentatively @ Seattle Central: Community Forum on Transit Oriented Development; confirmation on time & place forthcoming.

Justin Carder

Seattle Dept. of Transportation: Walking tour of Cap Hill to survey parking; contact is Ruth Harper.

Charlette LeFevre

Capitol Hill Bill update.

Finance Report

CHCC General Account Balance: $1662.55
Open Space Committee Balance: $159.31

January Minutes Read

Sound Transit Interlude

Currently, progress is delayed due to slow progress in removing residual asbestos and other contaminants in the Sound Transit properties. Still in process of seeking noise variance permit.

Technology Committee Report

Justin Carder reports that we’ve had over 360 visitors so far on the CHCC website for Feb vs. 400 in Jan.
Number of Individuals Sign-Up to Receive Email Updates: 36
Number of Individuals Who Are Members of Facebook Group 105

Arts Committee Report

Capitol Hill Pride Festival

Charlette is in contact with Virginia Swanson @ Seattle Parks & Recreation and Mike Shay at Seattle Dept. of Transportation. Karsten from Julia’s presents their plan for a beer garden on Thomas regardless of Council involvement. Discussion around possible permitting for 6 hour block of time (4-10pm on Sat. 6/27) for two blocks on Broadway. Julia’s will join if CHCC is able to accomplish this. Charlette will move forward with submitting an application for a permit @ no cost to Council.

Open Space Committee Report

Jen Power announced 3/4 meeting with city councilmembers Conlin, Rasmussen & Clark at Shinka Tea @ 5:30 pm. Invited everybody to attend 3/11 Unpaving Paradis Open House at Cal Anderson Park Shelterhouse @ 6:30pm as well as the planning meeting for the Open House @ Shinka Tea on 2/24 @ 6:30pm.

Guest Speaker – Mark Howard: Seattle Emergency Management

The biggest concern for Capitol Hill has to do with housing. Older houses on the Hill are not attached securely to their foundations. Risk is that they will collapse in the event of a strong enough earthquake. Most vulnerable area of Cap Hill is along West side (I-5) – risk of landslides.

SNAP (Seattle Neighborhoods Actively Prepared) program seeks to address preparedness on the individual citizen level. Agency has set schedule to go out to present to communities, but can also arrange custom meetings at request of a neighborhood.

Presented the safety plan developed by the Queen Anne Neighborhood District Council (includes Interbay & Magnolia) – they are the first in the city to develop a safety plan as they are vulnerable to liquefaction, slides as well as a tsunami from Lake Union. Plan includes businesses and churches as well as communication hubs – low tech communication/resource gathering spaces when high-tech communications are down in event of a disaster.

Mark mentions that city services will be out for at least 3-5 days in the event of a catastrophic event, so burden is on community to care for its members in the interim.

Contact: (206) 684-7727 or vog.elttaes|drawoh.kram#vog.elttaes|drawoh.kram

Bylaws Review Session

Provided background for why committee exists: to address need for updated bylaws arising from the reforming of the Council in 2008. The purpose is to provide updated bylaws that are more relevant to the new Council in a way that is open, transparent and allows for community input.

Ryan S. & Debbie K. Presided (committee members, in lieu of Becki F., chair)

1. Used bylaws of other community councils as guide as well as nationwide resources.
2. Process involved considering bylaws article by article.
3. Guided Council through articles 1-8, highlighted changes and comparing them with existing bylaws. Each person was provided with a hard copy.
4. Questions were taken after each article was reviewed.
5. Bylaws “special session” scheduled for Tuesday 3/3. Location & time TBA.

Officer Introductions & Welcome– 10 mins

Open Floor – 15 mins

January Meeting Minutes/Finance Report – 5 mins

Committee Reports - 10 mins
- Technology
- Art & Events
- Open Space

Discussion Topics

Seattle Emergency Management – 15 mins
Guest Speaker: Mark Harmon

Bylaws Update - 50 mins

Questions - 10 mins

Close

The discount bill can be copied by anyone and reuse is encouraged. Only one use per visit is listed. The bill is hoped slowly will become self perpetuating by businesses that want to put out an attractive discount coupon.
Businesses can stamp their business name on the back for advertisement and to encourage consumers back as well as serving as an interesting way to track the life of the bill.

The coupon bill would be initially printed and distributed by the council to organizations, businesses, tourism and residents.

Lets hear your feedback.

A suggested example with former Capitol Hill resident Actress Frances Farmer.

The Capitol Hill Community Council wishes to announce the resignation of Council Secretary Saunatina Sanchez. We wish her the best in her future endeavors. We are currently accepting nominations for an Interim Secretary to serve for the remainder of the official term (through July 2009). This volunteer officer role is open to any member of the community and includes the following duties:

i) Keep minutes of all General meetings, including a summary of actions taken and assignments made at each subsequent meeting.

ii) Notify all members of the next general meeting date, time and place within 10 days prior to each meeting (Public notice of Special Meetings should occur in no less than three days).

iii) Maintain a list of all active members' names, addresses, and preferred method of contact.

iv) Present nominations before elections and publicize the election results.

v) Serve as the primary media contact for the Council. The Secretary shall have a copy of the CHCC Bylaws and Robert's Rules of Order available at all meetings. The Secretary shall also keep record of past notices and meeting minutes.

Please submit all nominations, or if you are nominating yourself, a letter of interest detailing why you are seeking this role as well as a resume of experience to moc.liamg|sreciffo.cchc#moc.liamg|sreciffo.cchc. The Council’s executive committee will review and consider all nominations regardless of race, color, national origin, sex, marital status, sexual orientation, gender identity, political ideology, income, age, religious affiliation, ancestry, and veteran status.

We look forward to hearing from you.

Join us & connect with others who share your passion. Learn, be inspired, and help create the future we all want to see.

What: STREETS FOR PEOPLE Kick-off Event

When: 5-7 p.m., Thursday, February 12

Where: South Lake Union Armory, 860 Terry Ave N.

Speakers

James Irwin: Organizing in the Obama Era

Learn how to tap into community values and leadership to create change. James was trained on organizing by the same team that trained the Obama Campaign organizers, and was the lead organizer on the Sierra Club's successful 2007-2008 campaigns, including NoRTID, No on 985, Mass Transit Now and Cool State.

Renee Espiau: New York City Streets Renaissance Campaign

http://www.nycsr.org/

Hear about the amazing changes occurring in New York as local advocates come together to work for change. Discuss how Seattle can create its own campaign to revive great public spaces and lively streets.

Michael McGinn: Director of Seattle Great City Initiative

The Streets for People Campaign is dedicated to building a community movement that enhances our quality of life by improving our streets as public places, and prioritizing walking, biking and transit as the "new normal." This campaign is based on the successful community coalition that passed the Seattle Parks for All Levy.

Event Host: Seattle Great City Initiative

Great City brings together organizations and individuals committed to making positive, lasting change by breaking down traditional barriers that can get in the way of smart planning and helping Seattle grow and thrive as a truly great city.

Event Sponsors:

Cascade Bicycle Club
Feet First
Sierra Club

Capitol Hill Community Council Bylaws
Adopted [insert month] 2009

ARTICLE I: Name
Section 1. The name of this organization shall be the Capitol Hill Community Council.

ARTICLE II. Purpose
The Capitol Hill Community Council (CHCC) shall be a nonprofit membership corporation organized for the purpose of preserving while improving the neighborhood and encouraging a sense of community. The Council shall serve the best interest of the Capitol Hill community by:
• Providing leadership in the investigation of community needs;
• Informing and communicating with city agencies in an effort to protect and represent the interests of the community; and,
• Working collaboratively with other organizations and persons having similar interests.

ARTICLE III. Membership
Section 1: Membership qualification
Membership consists of all persons living within the boundaries of Capitol Hill, owning property or a business within the boundaries of Capitol Hill, employed within the boundaries of Capitol Hill, or having a demonstrated interest in Capitol Hill (see Article X).

Section 2: Membership roles
All members are encouraged to attend meetings, actively participate in discussion and bring forth issues of importance to the Council. Members are entitled to vote on issues submitted to the members and one vote for each officer at elections. A person not meeting membership criteria may be granted membership by a quorum vote.

Section 3: Membership Fees [Confirmation is needed on whether or not the Council can legally accept membership dues/fees.]
Members may contribute a $30 suggested annual membership fee. Membership or voting entitlement is not based on membership fee, ability to pay or donation amount.

ARTICLE IV. Boundaries
Capital Hill is bounded by I-5 to the West (just east of downtown Seattle), by 520 to the North, by E. Pike and E. Madison streets to the South, and by 23rd and 24th Avenues East to the East. Link to Seattle City Neighborhood Map: http://clerk.ci.seattle.wa.us/~public/nmaps/html/NN-1210L.htm

ARTICLE V. Meetings
A meeting schedule for the CHCC shall be established by the current CHCC Elected Officers. The Secretary shall take steps to see that the community receives notices of forthcoming meetings. Meeting dates will be listed in the Capital Hill Times, posted electronically and posted in a minimum of three (3) public places within the boundaries of Capitol Hill.
A. There shall be at least nine (9) regularly scheduled meetings held per year.
B. All meetings of the CHCC and its committees, with the exception of Officer Meetings, are open to the public.
C. Notice of General Meetings: 10 days notice of place and date will be given for General Meetings.
D. Annual Meetings: Shall be held for the purpose of electing officers and transacting such other business as may properly come before the CHCC. Thirty (30) days advance notice of place and date will be provided for Annual Meetings.
E. Special Meetings: Five (5) days notice of place date will be given for Special Meetings. In the case of an emergency, a Special Meeting may be called with the approval of a majority of officers.
The following individuals or groups can call a special meeting for any purpose;
Council President, the Executive Committee, or no less than three (3) members eligible to vote.
F. Executive Committee Meetings: Advanced notice of not less than 5 days will be given for Executive Committee Meetings.
G. Quorum: A quorum for the transaction of business at General, Special, and Annual Meetings shall constitute a majority of elected officers and four (4) CHCC members.

ARTICLE VI. Decision-making
A. The authority of the CHCC originates from the community and the Council's inherent interest in the quality of life within the neighborhood. Since all persons in the community, as defined under Article III Membership, can participate in the CHCC the Council legitimately represents their interests and can act on their behalf.
B. Robert's Rules of Order shall govern this Council where applicable and in which they are not inconsistent with these bylaws.
C. All members of the CHCC are eligible to vote at the general meeting and special meetings convened by the Council. A simple majority of the members entitled to vote and who are present when quorum exists shall be sufficient to pass any business when not otherwhise specified in these bylaws. Votes shall be counted by a show of hands.
D. Elected officials have the authority to act on behalf of the CHCC, in their roles as defined by the bylaws, as elected representatives of the community. Appointed representatives do not have the authority to act on behalf of the CHCC, unless the council has voted on such issue. All acts on behalf of the CHCC must be reported at the following general meeting.

ARTICLE VII. Elected Officers
Elected Officers and appointed representatives may not use their authority with the intent or for the purpose of personal, political, or financial gain.

Section I: Officers
The elected officers shall consist of President, Vice President, Secretary and Treasurer and three At Large representatives.

A. President
The duties of the President shall be to: i) preside at all CHCC meetings; ii) shall appoint and dissolve committees excluding the Executive Committee; iii) perform as a liaison between the membership and the public and shall be responsible for overseeing the obligations of other officers; iv) prepare agendas for general and Executive Committee meetings; v) report on the actions of the Elected Officers; and vi) perform other duties as may be delegated by the CHCC.
B. Vice President
The Vice President shall: i) serve in the absence of the President; ii) develop and encourage broader membership participation; iii) implement fund-raising; and iv) perform other duties as delegated by the President or CHCC.
C. Secretary
The secretary shall: i) keep minutes of all General meetings, including a summary of actions taken and assignments made presented at each subsequent meeting; ii) notify all members of the next general meeting date, time and place within 10 days prior to each meeting (Public notice of Special Meetings should occur in no less than three days) ; iii) maintain a list of all active members' names, addresses, and preferred method of contact; iv) present nominations before elections and publicize the election results; v) and shall serve as the primary media contact for the Council. The Secretary shall have a copy of the CHCC Bylaws and Robert's Rules of Order available at all meetings. The Secretary shall also keep record of past notices and meeting minutes.
D. Treasurer
The Treasurer shall: i) establish and maintain accounting records and bank accounts of the Capitol Hill Community Council; ii) receive and disburse funds as instructed by the CHCC in accordance with the laws and regulations relating to nonprofit corporations; iii) file appropriate reports, as required by law; iv) present a report on the financial position of CHCC at each meeting of CHCC. iv) Have bank statements available at general meetings for review. v) Have financial records available for review at any public request. vi.) Assist the Vice President in fund raising.
E. At Large representatives
At Large representatives will serve as officers to help ensure that the interests of geographically distinct Capitol Hill community groups and individuals are represented on the Council. Until At Large representatives are selected during the election at the Annual Meeting, the officers shall nominate the representatives to be confirmed by the CHCC at the next General Meeting by a majority vote. At Large representatives will assist with outreach.

ARTICLE VIII. Committees
Section 1: Executive Committee
The Executive Committee shall consist of the seven (7) officers.

Section 2: Sub-Committees
A. The Council shall strive to develop Standing and Special subcommittees that address the relevant concerns and needs of the community. The goal of such committees will be to work with existing agencies to achieve desired results. Special Committees may be formed by the CHCC Officers or Board by majority vote of CHCC members.
B. Subcommittee Chairpersons can be nominated by any member and approved by majority vote of the CHCC members meeting quorum requirements. A Chairperson should be appointed at the Committee's inception.
C. Each Chairperson of Standing and Special Committees shall be prepared to report on committee activities at regular meetings of the CHCC or designate a representative.

Section 3: Term limits [Discuss at General Meeting prior to adoption.]
Does the membership of the Council wish to enact term limits? If so, what should they be?

ARTICLE IX. Elections
Section 1: Elections
A.Elections for all officers shall be held annually. Term length shall be approximately one year and one month (or 13 month) terms. During the transition between Officers following an election, the out-going officer will serve in an advisory role to the new officer for one month.
B. Elections will take place on the 3rd Thursday of June, or no less than thirty (30) days after an election is announced.
C. The candidate for each office receiving the highest number of votes shall be declared the winner.
D. In the event of a tie, another vote will take place the following Thursday. If a tie occurs in the second vote, the election will be determined by a coin toss.

Section 2: Nominations
A. Officer nominations must be presented during the May CHCC monthly meeting.
B. Anyone that is a member of the CHCC can nominate any other member of the community for office, including him or her self.
C. Ballots shall be printed listing formally nominated candidates and allowing space for write in candidates. [Does the membership wish to allow write-in candidates?]
D. Pre-Election Publicity
i. It is the obligation of current CHCC officers to publicize the nomination deadline, no less than thirty (30) days before the date of the election.
ii. Between the nomination deadline and the election, it is also the obligation of current CHCC officers to publicize the nominees, as well as, the date/time/place of the election.

Section 3: Vacancies
A. In the event of a vacancy during the term, an emergency election shall be held.
B. The vacancy must be announced by the officers at a monthly meeting. At this time, the officers will begin publicizing the nomination deadline. The nomination deadline will be the following monthly meeting.
C. As in the annual election, anyone that is a member of the CHCC can nominate any other member of the CHCC for office, including him or her self.
D. The election will be held at the monthly meeting immediately following the nomination deadline.
E. Vacancies can be caused by: i) death, ii) resignation, iii) unexcused absence from two consecutive meetings, and iv) neglect of duties. Reasons iii and iv) are to be determined by a majority vote of the membership present at a meeting where a quorum exists.

ARTICLE X. Finances
A. The Treasurer will establish and maintain all bank accounts.
B. The President and Treasurer may authorize expenditures of up to $100. The Treasurer shall report all such expenditures at the next CHCC meeting.
C. The CHCC must approve all ongoing expenditures or amounts in excess of $100 by majority vote.

ARTICLE XI. Recall or Removal of an Officer
A. Recall of an Officer
i. Any CHCC member can initiate the process to recall an officer.
ii. To initiate a recall election, at least one member of the CHCC must present an argument as to why an officer should be recalled.
iii. The membership is encouraged to debate the recall before a vote is held. A member can proposed to postpone the vote until the next CHCC meeting.
iv. Approval the recall election requires a two-thirds vote of the members at a regularly scheduled CHCC meeting, provided that a quorum exists.
v. The recall election must be held at the following CHCC monthly meeting.
B. Removal of an Officer
i. During the recall election, formal arguments for and against removal of the officer shall be presented, followed by a debate among CHCC members.
ii. Members of the CHCC will vote wheather or not the officer is to be removed.
iii. Removal shall be enforced if the number of votes in favor of removal is greater than the number of votes that oppose. Abstention shall be considered a vote to oppose.
C. The following are reasons an officer can be recalled and/or removed: i) Repeated failure to perform stated duties; ii) Non-attendance. All elected officers are required to attend all CHCC scheduled meetings. Elected officers must notify CHCC president of just cause for absence. In any case, an elected officer who misses two (2) consecutive meetings or three (3) meetings in a term, may be removed; iii) Failure to adhere to the stated purpose of the CHCC; and iv.) Misuse of authority.

ARTICLE XII. Record Keeping
All files (including: letters, agendas, minutes, sign-up rosters, reports) and other pertinent information printed and maintained by the CHCC, its Elected Officers and appointed representatives shall be kept at the City of Seattle Neighborhood Service Center (East District) at the Capitol Hill Branch Library for a minimum of five (5) years from the date of the document. Only the Officers may remove files. Prior to removal an officers must provide his or her printed name, current contact information, and a description of the file(s) to be removed. All files must be returned within two weeks.

ARTICLE XIII. Non-Discrimination
The CHCC strives to provide an opportunity for all residents to participate in an environment that is free from discrimination on the basis of race, color, national origin, sex, marital status, sexual orientation, gender identity, political ideology, income, age, religious affiliation, ancestry, veteran status, and sensory, mental or physical disability.

ARTICLE XIV. Bylaws
Section 1: Bylaws review and revision
A. Changes to the bylaws shall be by vote of two-thirds of the members of the CHCC present at the meeting considering such a change. The CHCC shall not consider or vote on any change to the Bylaws until the next meeting after the initial introduction of such change.
B. The Bylaws shall be reviewed and revised every three years as necessary. A Special Committee shall be set up for this function when necessary.

Section 2: Washington Nonprofit Corporation Act
The Washington Nonprofit Corporation Act (RCW 24.03) shall govern an organization unless otherwise specified in the organization’s bylaws or articles of incorporation. The Act is the “default” provision, which is used in the event that the council’s bylaws do not address a particular topic.

ARTICLE XV. Conflict of Interest [The subcommittee seeks input from CHCC members on this entire section.]

A The Council shall make efforts in reviewing any perceived conflict of interest.
B. A conflict of interest exists if an officer or Committee Chair receives any financial compensation, financial benefit, personal benefit or accepts employment with or is under professional contract to the Council.
C. Reimbursement of a officer expenses of approved expenses are not considered a conflict of interest.
It is the obligation of officers and members to notify the Council either verbally or in writing if a potential or perceived conflict of interest or duality of interest arises.
A conflict of interest will also exist if any officer or member is directly employed by or related to any party having an interest that is adverse or potentially adverse to the purposes of the Council.
Such officer or board member shall disclose to the council the existence of such conflict and may not participate in voting on matters affecting the parties to the conflict, unless such conflict is waived by a majority of the Board.
Whenever a director or officer has a financial or personal interest in any matter coming before the board of directors, the board shall ensure that:
The interest of such officer or director is fully disclosed to the board of directors.
No interested officer or director may vote or lobby on the matter or be counted in determining the existence of a quorum at the meeting of the board of directors at which such matter is voted upon.
Any transaction in which a director or officer has a financial or personal interest shall be duly approved by members of the board of directors not so interested or connected as being in the best interests of the organization.
Payments to the interested officer or director shall be reasonable and shall not exceed fair market value.
The minutes of meetings at which such votes are taken shall record such disclosure, abstention, and rationale for approval.

Suggestions: First line could be more clear, such as: "The Council shall make an effort to review any and all perceived conflicts of interest." In the second line, maybe add "Officers-Elect" to the list? The line, "Payments to the interested officer or director shall be reasonable and shall not exceed fair market value" seems unclear to me… Can we remove this statement or revise it to be more clear? As a conflict of interest is rather subjective, and can open a large can of worms, I believe stating that no officer with a conflict of interest can vote is excessive. Can we qualify this a bit more by stating that any conflict of interest can be voted upon by the CHCC to determine its relevance, and if determined that the conflict of interest is highly relevant, THEN the officer is not allowed to vote?

ARTICLE XVI. Dissolution
1. Active Dissolution
a. In the event the CHCC can no longer operate for any reason, the members can decide to dissolve by a two-thirds majority vote.
b. Any remaining assets of the CHCC shall be donated to the charity or non-profit organization selected by a majority vote of the members at the dissolution meeting.
c. Dissolution will be effective upon 30 days after the vote.
2. Passive Dissolution
a. In the event the CHCC goes dormant for x # of days, the process of active dissolution shall be engaged, as applicable. [for discussion at CHCC community meetings]

In Attendance: 15 community members plus officers (Justin Carder, Charlette LeFevre & Hong Chhuor)

Call to Order/Introduction

November Minutes Read

Finance Report

CHCC General Account Balance $1614.26
Open Space Committee Balance $139.31

Secretary Role

Justin Carder, Council President, announces that Saunatina Sanchez has resigned her position as CHCC Secretary. Community member Dennis Saxman reads current by-laws detailing process for replacement, which calls for a special election. General consensus is that a special election would be tedious and unnecessary. Officers responded to clarification questions as to duties of Interim Secretary. Details will be posted on CHCC website regarding duties and replacement process.

Open Space Committee Report

Hong Chhuor presents on behalf Jen Power, Open Space Committee Chair; gave brief distinction between Unpaving Paradises’s grant writing role and Open Space Committee’s outreach role. Discussed funding shortfall and basic park design vs.hybrid design. Talked about Wii Sports Tournament at Faire Gallery & Café and upcoming involvement with the Streets for People Campaign sponsored by the Seattle Great City Initiative and their event at the Lake Union Armory at 5pm on Thursday, Feb. 12th, 2009. Hong will be there with a display featuring the park and the borrowed model from Mithun.

Technology Committee Report

Justin Carder reports that we’ve had over 400 visitors so far on the CHCC website for January vs. 264 in November and 280 in December of 2008.

Number of Individuals Sign-Up to Receive Email Updates: 35
Number of Individuals Who Are Members of Facebook Group 150

Side Discussion of SRM Development & Bank of America Property

Justin Carder reports that SRD was previously scheduled to attend January meeting but has postponed to February in order to work out details regarding a major acquisition of another property in the vicinity of the BOA property (Café Septieme). Currently working through “tenant issues” stemming from the remaining occupants of various properties on the block (Noah’s Bagels, Pho 900, hair salon, etc.). Rumor is that it will be yet another mixed-use building combining new residential & retail space.

There is concern about the future of the Farmer’s Market – this issue is high on the Council’s radar as well as that of the Cap Hill Chamber of Commerce and City of Seattle. There is speculation that a closed-street option may play host to future Farmer’s Markets in order to keep it on Capitol Hill.

Question about the possibility that the Farmer’s Market could be house by Sound Transit’s transit-oriented developments. Nothing definitive to report on this. However, there is a public kick-off event in February, details TBD.

Dennis Saxman points out discrepancy between ST’s approach to planning on Cap Hill vs. in South Seattle. Vision for latter is much more long-term than for Cap Hill. There is neither a confirmation nor denial that this is true.

Becki Frestedt proposes that officers/Council be more proactive about knowing proposed & pending developments that are going on around CH as opposed to waiting for them to approach us.

Arts Committee Report

Capitol Hill Pride Festival

Initial proposal for a Capitol Hill Pride Festival that complements the Pride Foundation’s activities. CHCC will serve as umbrella/coordination organization. Event is scheduled for Saturday, 6/27/09. Plan is to block off the area between Thomas & Republican along Broadway. Proposal is to bring in Clown’s Unlimited to do games/stands.

Community Feedback

Good idea, but concerns exists regarding manpower & costs. Support for the idea to make business more involved/become sponsors. Sound Transit may be interested in getting involved pending further information. Possible building of partnership between CHCC & Pride Foundation.

Capitol Hill Currency

Proposal for CHCC to spearhead creation & adoption of a Capitol Hill currency – something like a 10% off coupon to participating vendors/businesses. Idea is that it is a win-win situation for both community members as well as businesses as it helps to promote local consumption.

Community Feedback

Questions about role of Capitol Hill Chamber of Commerce. Question regarding whether or not concept is similar to a “Chinook Book.” Comment about similar initiative dying out in Lawrence, KS due to lack of sustainability/interest. Comment that initiative will promote patronage of community businesses.

Bylaws Committee

Provided background for why committee exists  surrounds need for updated bylaws arising from the reforming of the Council in 2008. The purpose is to provide updated bylaws that are more relevant to the new Council in a way that is open, transparent and allows for community input. Announcement about hour-long session in February meeting to cover in detail articles 1-7 in the proposed amended by-laws. There will be a special session TBA before the adoption at the March meeting.

Focus areas: membership guidelines, decision making process, term limits of officers, leadership structure and possible addition of at-large officers and how to accomplish this, election process and Council dissolution.

Community Feedback

Question about need for legal review by attorneys. Question about need for a board of directors given our non-profit status. Comment that between now and February meeting that the biggest opportunity for involvement by contributing feedback, reviews and suggestions.

Open Floor

Jose Cervantes

1. P-Patch at Thomas has experienced vandalism. SPD is involved and so is Sandy Pernitz with P-Patch.
2. Announcement of possible access to SPD’s East Precinct conference room for additional meeting space.
3. Urban Planning/Design Commission open call of reps.

Dennis Saxman

1. Provided update on his involvement with the Neighborhood Planning Council and their plans to present a proposed charter on 1/27.
2. Discussed the ongoing issue of apparent lack of interest/ownership between the DPD and DON.

Becki Frestedt

1. Discussed the WSDOT plans to repave I-5 between Yesler and up through the Snohomish County line – mentioned that it would be happening at night and that the biggest concerns are noise & traffic flow issues related to lane closures.

Jeff Munoch

1. Announced that 1st week of February will see the first of the buildings on the ST property will go down.
2. Currently no resolution to the issue of pedestrian safety along the project truck route.

The Bylaws Subcommittee and Capitol Hill Community Council Officers have set the following schedule for the introduction and discussion of the draft bylaws revisions. I will provide an overview of the revision process at the Thursday, Jan. 22 public meeting. Future meetings will include time reserved specifically for public/community discussion about individual sections (or articles) prior to the Council's final review of the draft and ratification vote at the March public meeting:

1/22 Public Mtg: Introduction and brief overview of bylaw changes and process (20 mins)

2/19 Public Mtg: First community discussion of bylaws, Articles I - VIII (1 hour)

Second Public Mtg (Date TBA): Special session of the CHCC to discuss Articles IX-XVI (1 hour)

3/19 Public mtg: Final review and public comment opportunity; Ratification vote (1 hour)

Copies of the existing bylaws and draft revisions will be available at the meeting on Jan. 22nd. Following the Jan. meeting, a PDF of the draft will be available for download off of the CHCC website.

Questions or comments can be sent to Becki at: bfrestedt at hotmail.com

Officer Intro & Quick Announcements - 15 mins

November Meeting Minutes/Finance Report - 5 mins

Council Secretary Role - 5 mins

Committee Reports - 10 mins
- Technology
- Art & Events
- Open Space

Discussion Topics

Capitol Hill Pride Festival - 10 mins
- Initial discussion & presentation to council.

SRM Development - 10 mins
- Plans/process for development of the Broadway Bank of America property.

Bylaws Update - 20 mins

Open Floor - 30 mins

Close

Many thanks Philip Lipson Libarian, to Leif on this forum for asking the question, Steve on the 9th floor of the Seattle Public Library, Helen and Don of Seattle Housing Authority and Midori Okazaki of Washington State Archives.

Look for more information to be posted it the future. We hope to locate the people who lived in this 10 apartment house with Ann and baby Barack. Perhaps this posting might help locate these persons.

I believe awareness and taking security steps is the best deterrent to crime in what is hopefully a hoax. Threats should be taken seriously and I am hoping bars will increase their lighting to increase detection of suspicious activity and consider doing "friendly patdowns" at the door.

There is a call out for groups and pub crawls but caution against overcrowding at bars as these are the very conditions that make it harder to detect suspicious activity.

Ideas so far are:
Hiring private plow trucks to clear main streets, business and residential streets
Increase local volunteer Firefighters
Increase Neighborhood Watch program to assist seniors and families
Organize neighborhood groups to clear priority areas

"We're trying to create a hard-packed surface" - Alex Wiggins, chief of staff for the Seattle Department of Transportation.

I would like to see immediate plans for preparing for the next snow storm which will very likely happen and hopefully the impact will not be as great. Winter has just started.

Welcome and Introduction

Minutes Read

Finance Report- Hong Chhuor
Expenses:
Advertising for Halloween walk- $99
Copying Charges- $53.19
Parking Day- $68.30
Balance in CHCC Account- $1809.96
$762.70 raised to date for Unpaving Paradise, John and Summit Park

Community Announcements
Mt. Zion Church on Madison will be hosting a free Thanksgiving Day Lunch.

Committees
Bylaws- Statement from Becki Frestedt read by Saunatina Sanchez
The Bylaws Sub-committee met on November 12th to review the latest revisions to the existing bylaws. Committee members discussed their individual edits and then worked collaboratively to refine the expanded draft.

The focus of this meeting was:

*Addition and content of individual subsections;
*Expansion of officers, officer roles, and quorum requirements; and
*The notification period for public meetings.

The Committee recommends the addition of no less than three at large representatives who will serve as Officers. We discussed options for how the representatives will be selected. We did not reach consensus on which sectors or groups the expanded officers would represent.

The Committee recommended a 10-day advance notice period for public meetings (both general and special meetings).

The focus of the next sub-committee meeting, tentatively scheduled for December 8th @ Vivace, will include but not be limited to election and recall procedures, conflicts of interest and dissolution. This date is subject to change. The final meeting date will be posted on the Wiki site.

Committee members will arrange to have an attorney (or 2) review the draft. The Committee also recommend that the Council convene 1 to 2 Special Meetings to review and discuss the draft bylaws before the it goes to the full Council for adoption. The Committee Chair will contact the Board President to discuss possible meeting dates

Arts and Events- Charlette Lefever
Halloween was a good event attended by lots of kids. About 3/4 of the businesses on Broadway participated.
Pride events are still being discussed. A street fair maybe.

Open Space- Jennifer Power
Charity Drag Bingo was a success, we raised $355 to John and Summit Park.
Shinka Tea on John St. has partnered with Unpaving Paradise to offer a percentage of profits on Monday and Tuesday nights. And to give a percentage of loose leaf tea sales through the end of December.
Still working on Neighborhood Matching Grant.
And request any community members interested in being involved to contact the committee at the email moc.liamg|esidarap.gnivapnu#moc.liamg|esidarap.gnivapnu

Technology- Justin Carder
The 'www' rendering issue should be resolved now.
Traffic was down in the past month, but people were looking at the site for information about the Halloween Walk.
capitolhillcommunitycouncil.org is now the first result on Google Search for Capitol Hill.

DOT Parking Study- Ruth Harper and Allison Schwartz
Community Park Program is a multi-year study of parking in the commercial areas of neighborhoods. Pike Pine has gone through assessment, Capitol Hill (Pine to Roy, Melrose to 13th) will begin in 2009, 15th Ave area is on the horizon.
The goal is to find solutions so people can find parking when they need it to support businesses.
Community Discussion:
-There's a lot of displacement during construction. Would like mitigation during construction projects for neighborhood.
-Would recommend SDOT look at Park and Hide drivers. People using the neighborhood to cheap parking, then going downtown for the day.
-Make it easy to leave free form and structured comments online.
-Go to Farmers Market in summer to let the neighborhood know about project.
-Bring a pushcart to Broadway.
-Enforcement of RPZ would help with construction parking.
-Need to have bike lanes on climbing side of street. Sharrows only work if bike can keep up with traffic. (They work well on descending side of street.)

Logo Contest
Purpose was to develop an icon for the Hill.
Group discussion about the two logos entered.
Winning designer- Faustino Lopez.
Winner will be contacted to refine the design.

East District Representative- Jose Cervantes
E. District has 44,000 people
98122 is the most densely populated zip code in the state.
A very diverse collection of neighborhoods- Madison Park until Lake Washington Blvd. Yesler Terrace to N. Capitol Hill.
An historical overview of the city neighborhood districts, purpose and involvement from neighborhood and city.
Groups in the E. District can apply for funds for neighborhood events with the Small and Simple Grant.

Open Floor
Charlette Lefever- Had a discussion about trees to be destroyed by Sound Transit, with Jeff Munich. Can either be biggest destruction of trees on Cap. Hill or great opportunity to save trees.
Cal Anderson Park Alliance and Olmsted Park Society are concerned about the Chinese Scholar Tree and are asking ST to bring in a plant pathologist.
Motion: Open Space Committee will make contacts on behalf of Council to try to save trees on ST property.
Motion passed unanimously.

Meeting Adjourned.

Officer Intro/Purpose 5 mins

Minutes 2 mins

Finance Report 2 mins

Community Announcement 5 mins

Committees 20 mins
- Tech- Justin
- Bylaws- Becki
- Art- Charlette
- Open Space- Jen

DOT Parking Study 10 mins
Ruth Harper

Logo Contest 10 mins
Charlette Lefevre

East District News 5 mins
Jose Cervantes

Letter to ST 5 mins
Saunatina Sanchez

Open Floor

Close