Officer working meeting 6/9

Officer working meeting 6/9

jseattle 09 Jun 2008 04:09

Saunatina, Charlette and I are meeting tomorrow night to take care of some scheduling plans and a few other administrative items to get the public meeting series up and running. (Hong is still out of town but knows we're meeting and agreed we should get rolling and get him up to speed when he gets back this week)

We'll discuss the following:
1) Ongoing council meeting schedule (goal is to have standing meeting day, like every 3rd tuesday of month, for example. But we also might have to be more flexible to get started due to busy summer schedules)
2) Set near-term outreach schedule (Broadway market, etc.)
3) Talk about jump-starting committees
4) Talk about updating web site and keeping everybody informed
5) Create next-step task list and owners

We'll post takeaways after the session. If you have any thoughts about the items above, please weigh in here. Thanks

Re: Officer working meeting 6/9

jseattle 10 Jun 2008 18:31

Saunatina will post full notes from the session but here are topline items from me.

• We will have first Council meeting on June 26th from 7p to 9p. Venue TBD later this week.
• At that meeting, we will discuss ongoing schedule proposal — monthly, third Thursdays, 7p start, rotating venues.
• Agenda for 6/26 is being formed now. I will try to include a guest speaker. Focus will likely be on bylaws, committees, and outreach including web sites.
• Next outreach opportunity is June 22nd Broadway Farmers' Market. Justin to organize.
• Charlette is organizing our participation in the 6/28 Dyke March http://www.seattledykemarch.com/
• We are working on logistical elements. Hong is getting the bank account transition worked out, Justin will work with Ann Donovan on updating non-profit status

Re: Officer working meeting 6/9

ssanchez 16 Jun 2008 05:30

Sorry it took so long, busy schedule this past week.

Officer Meeting 6/9/08

Agenda
-Ongoing Schedule
-Outreach
-Websites
-Committees
-Next Steps

Ongoing Schedule
Thursday has been the traditional day the CHCC meeting has been held, and because it works well with the officer’s schedules, it will continue to meet that day. The 3rd Thursday is preferred, but there will discussion at the full committee meeting if the 2nd or 3rd Thursday works better.
It will be a two hour meeting from 7pm-9pm.
Because Capitol Hill is such a large area it might be a good idea to move the meeting location, but keep the date the same.
Some locations suggested: Miller Community Center, SCCC, Seattle University, Oddfellows Hall.

Outreach
Not all of these are for sure, just a list of suggestions put on the table.
-22nd of June there will be an info table at the Farmers Market, and one every month the Market is open.
-Capitol Hill Block Party, Saunatina will be seeing into a table.
-Dyke March, Charlette will be getting a banner.
-Fairy Fest
-Talk to the Sisters of Perpetual Indulgence about a bar hop.

Committees
Get people to talk about issues, formalize committees at June meeting.
-Arts and Events (There will be a preliminary meeting on 6/15 for people interested in this council that Charlette will attend.)
-Safety
-Development
-Bylaw (bylaws will be posted online, but have restricted editing so the community can see the progress committee is making to document.)
-Fundraising
-Youth?
-Senior?
-While the Board of Advisors is not a committee, there is discussion about getting a Board organized.
Any member or officer of the Capitol Hill Community Council can head a committee.

Websites
-We need to get access to the old website the Council was using before it went into hibernation.
-The website capitolhillcommunitycouncil.org is being held for us by Phil Mocek, we just need to see about transferring ownership.
-We need a central address that is easy for people to remember and will be the first thing people find when they do a search for the Council.

Next Steps
-June meeting: bring in a speaker.
-Hong is getting bank account access. Hong and Justin will be the signatories of the account.
-Financial report will be apart of every Council meeting agenda.
-Justin is meeting with Ann Donovan to renew non-profit status.